Executive Assistant

Joss Search; New York (NY); On-site; USD 130,000 - 150,000; Full time

Job summary

A leading private equity firm seeks a talented Executive Assistant to support its Investor Relations team in New York City. This role will involve managing administrative tasks, scheduling, and coordination to facilitate effective investor engagement. The ideal candidate will have significant experience in a financial setting, demonstrating professionalism and an ability to thrive in a fast-paced environment.

Benefits

Eligible for performance-based discretionary bonus

Comprehensive benefits package

Paid time off and wellness support

Opportunity to be part of a mission-driven team

Qualifications

• 4-8 years of Executive Assistant experience, ideally in finance sectors.
• Proficiency in CRM tools and strong organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate complex travel arrangements and manage calendars.
• Prepare and edit presentations and professional documents.
• Maintain CRM databases with investor interactions.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Collaboration

Professionalism

Tools

CRM tools (DealCloud, Salesforce)

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

2 weeks ago Be among the first 25 applicants

This range is provided by Joss Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $150,000.00/yr

Direct message the job poster from Joss Search

Sourcing Executive Business Support Talent in NYC in Private Equity and Alternative Investment Firms - Associate Consultant, Permanent Recruitment at…

The Client

A leading private equity firm with over $50 billion in assets under management is seeking a high-performing Executive Assistant to support its Investment Relations team. The firm specializes in investing in technology-driven companies that operate at the intersection of government and commercial markets. With a mission to transform critical institutions through strategic growth, the firm is a committed partner to organizations advancing national security, healthcare, and education.

THE ROLE

This Executive Assistant role offers a unique opportunity to partner closely with a dynamic, high-performing Investor Relations team. The ideal candidate will play a pivotal role in supporting senior professionals by managing a broad range of administrative and logistical responsibilities that are critical to effective investor engagement and team operations. This position is best suited for a resourceful individual who thrives in a fast-paced environment, brings a high degree of professionalism, and consistently delivers with urgency, precision, and discretion.

Key responsibilities include:

• Coordinating complex domestic and international travel, including investor roadshows, conferences, and events
• Managing dynamic calendars for senior leaders with constant schedule changes across multiple time zones
• Supporting the planning and execution of investor-facing events such as webinars, annual meetings, and conferences
• Processing travel and business-related expenses accurately and on time
• Preparing, editing, and binding PowerPoint presentations and professional correspondence
• Maintaining CRM databases with investor and prospect interactions and follow-ups
• Acting as a liaison with internal teams and external stakeholders with professionalism and discretion

THE CANDIDATE

The ideal candidate will:

• Have 4–8 years of Executive Assistant experience, ideally in private equity, capital raising, investment banking, or investor relations
• Be proficient in CRM tools (e.g., DealCloud, Salesforce) and familiar with investor engagement workflows
• Demonstrate excellent organizational skills, attention to detail, and ability to handle high-pressure environments
• Be an independent, self-starter with a collaborative attitude and a willingness to take on a range of tasks
• Possess excellent written and verbal communication skills and a high level of discretion
• Be proficient in Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word
• Approach tasks with a high degree of professionalism, integrity, and responsiveness

THE COMP/BENEFITS

• Base salary range: $130,000–$150,000, commensurate with experience
• Eligible for performance-based discretionary bonus
• Full-time, in-office role (Monday–Friday)
• Comprehensive benefits package including healthcare, retirement plans, paid time off, and wellness support
• Opportunity to be part of a mission-driven, high-performing investment team

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity, and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Joss Search by 2x

Inferred from the description for this job

Medical insurance

401(k)

Vision insurance

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