Executive Assistant

Glocap; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Job summary

A prominent hedge fund seeks an experienced Executive Assistant for their Private Credit and Special Situations team in New York. The ideal candidate will provide high-level support to senior investment professionals, managing complex tasks and maintaining organization in a fast-paced environment.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 7+ years of executive assistant experience in financial services.
• Strong proficiency in Microsoft Outlook, Word, and Excel.
• Ability to manage high-pressure situations and competing priorities.

Responsibilities

• Manage complex, high-volume calendars for senior investment professionals.
• Coordinate domestic and international travel arrangements.
• Prepare and track follow-ups for meetings and calls.

Skills

Organizational skills

Communication skills

Judgment and discretion

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $140,000.00/yr

Our client, a prominent hedge fund, is seeking an experienced Executive Assistant to support their Private Credit and Special Situations team based in New York City. This is a mid- to senior-level role supporting senior investment professionals. The ideal candidate thrives in a fast-paced, high-pressure environment and has a minimum of 5-7 years of executive support experience in the financial industry.

Company: Hedge Fund

Position: Executive Assistant to Private Credit & Special Situations Team

Location: New York, NY (Hybrid: 3 days in office)

Hours: 8/8:30am – 5:30pm (available to be reached after hours as needed)

Bachelor’s Degree: Preferred

Responsibilities:

• Oversee complex, high-volume calendar management for senior MDs and team members, ensuring seamless coordination across internal teams and external stakeholders in multiple time zones
• Arrange intricate domestic and international travel for business and leisure, including flights, accommodations, car services, and detailed itineraries; experienced in handling last-minute changes and executive preferences
• Coordinate logistics for meetings, investor calls, and due diligence sessions; prepare and distribute materials in advance and track post-meeting follow-ups
• Partner closely with a second EA to provide consistent coverage and maintain continuity during peak periods or absences
• Act as a key liaison for senior investment professionals, managing high-level communications with discretion, professionalism, and sound judgment
• Prepare and reconcile monthly expense reports, proactively resolving discrepancies and ensuring timely submission in collaboration with finance support teams
• Maintain organized digital records, contacts, and files to support rapid information retrieval and compliance requirements
• Provide occasional personal support, including travel coordination and document handling for executives; flexible in handling ad hoc requests as needed

Requirements:

• 7+ years of executive assistant experience within the financial services industry
• Strong proficiency in Microsoft Outlook, Word, and Excel
• Ability to manage high-pressure situations and competing priorities
• Excellent written and verbal communication skills
• Highly organized, proactive, and detail-oriented
• Strong judgment, discretion, and professionalism
• Ability to work flexible hours when needed, including occasional after-hours support
• Team-oriented with a collaborative mindset

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Glocap by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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