Executive Assistant

Capelli Sport; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Capelli Sport, based in New York City, is seeking an experienced Executive Assistant to support our executive leadership in the New York office. The role focuses on calendar management, expense tracking, document translation, and coordinating with teams across regions.

The ideal candidate is career-focused, organized, and discreet. Responsibilities include managing calendars, calling and scheduling executives, translating documents, supporting cross-regional operations, and maintaining key

Qualifications

• Minimum 5 years relevant working experience.
• Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard
• Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels
• Highly organized and meticulous, with an eye for details
• Systematically database management skills
• Enthusiastic with a drive to work in a flexible, fast-paced work environment
• Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary

Responsibilities

• Provide professional secretarial and general administrative support and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures
• Make phone calls and arrange appointment for executives at the company
• Translates documents/contracts and interpret for meetings if required from time to time;
• Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed
• Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company
• Other temporary assignment

Skills

5+ years experience

Discretion in handling confidential信息

Excellent communication

Highly organized

Attention to detail

Enthusiastic in fast-paced environment

Microsoft Word

Tools

SAP

Microsoft Word

Excel

Job description

Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture.

What We Are Looking For:

We are looking for an experienced and flexible Executive Assistant to work directly with and support our Executive leadership in our New York office. The overall aim of this role is to support with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job.

Responsibilities

• Provide professional secretarial and general administrative support and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures
• Make phone calls and arrange appointment for executives at the company
• Translates documents/contracts and interpret for meetings if required from time to time;
• Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed
• Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company
• Other temporary assignment

Requirements

• Minimum 5 years relevant working experience.
• Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard
• Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels
• Highly organized and meticulous, with an eye for details
• Systematically database management skills
• Enthusiastic with a drive to work in a flexible, fast-paced work environment
• Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary

Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.