Executive Assistant

Capelli Sport; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading sports brand in New York City is seeking an experienced Executive Assistant to support the CEO with a variety of administrative tasks, including calendar management, expense tracking, and stakeholder engagement. The ideal candidate should have at least 5 years of relevant experience, be meticulous and organized, and possess strong communication skills. They should also be comfortable in a fast-paced environment and have good knowledge of Microsoft Office tools. Interested candidates can email their resumes for consideration.

Qualifications

• Minimum 5 years relevant working experience.
• Ability to manage confidential and sensitive information.
• Enthusiastic about working in a fast-paced environment.

Responsibilities

• Provide secretarial and administrative support to the CEO.
• Manage calendar and filing systems.
• Assist in translating documents for meetings.

Skills

Communication skills

Organizational skills

Confidentiality

Database management

Microsoft Word

Microsoft Excel

Tools

SAP

Job description

Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture.

What We Are Looking For:

We are looking for an experienced and flexible Executive Assistant to work directly with and support our CEO in our New York office. The overall aim of this role is to support our CEO with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job.

Responsibilities

• Provide professional secretarial and general administrative support to the CEO and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures
• Make phone calls and arrange appointment for executives at the company
• Translates documents/contracts and interpret for meetings if required from time to time;
• Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed
• Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company
• Other temporary assignment from the CEO

Requirements

• Minimum 5 years relevant working experience.
• Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard
• Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels
• Highly organized and meticulous, with an eye for details
• Systematically database management skills
• Enthusiastic with a drive to work in a flexible, fast-paced work environment
• Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary

If you are interested in this position, please email your resume to [e-mail] to be considered.

Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.