Executive Assistant

Booz Allen Hamilton; New York (NY); Hybrid; USD 52,000 - 108,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to join their dynamic team. In this pivotal role, you will provide high-level administrative support, manage complex calendars, and coordinate travel arrangements for executives. Your attention to detail and proactive approach will ensure smooth operations and effective communication within the organization. With a commitment to fostering a people-first culture, this company offers a flexible work environment and comprehensive benefits that support your professional growth and personal well-being. If you're ready to take the next step in your career and make a meaningful impact, this opportunity is perfect for you.

Benefits

Health insurance

Life insurance

Disability insurance

Financial plans

Retirement plans

Paid leave

Professional development

Tuition assistance

Work-life programs

Dependent care

Qualifications

• 5+ years of experience in executive-level support in a corporate setting.
• High accuracy in proofreading and effective communication skills.
• Experience managing complex calendars and travel arrangements.

Responsibilities

• Coordinate complex administrative duties with minimal supervision.
• Assist executives in managing daily workloads and preparing materials.
• Oversee compliance, budgets, and onboarding processes.

Skills

Executive-level administrative support

Calendar management

Travel arrangements

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Proofreading

Communication skills

Education

High School Diploma or GED

Tools

SharePoint

Job description

Your growth matters to us - explore our career development opportunities.

BE EMPOWERED TO SUCCEED

Connect with others in our people-first culture and enhance our collective ingenuity.

SUPPORT YOUR WELLBEING

Learn how we’ll support you as you pursue a balanced, fulfilling life.

YOUR CANDIDATE JOURNEY

Discover what to expect during your journey as a candidate with us.

Coordinate and perform a variety of complex and routine administrative and secretarial duties with minimal supervision in compliance with written and verbal guidance and policies. Perform a full range of administrative services, including organizing a travel schedule and heavy calendar organization and management such as scheduling meetings, including understanding whether appointments should be scheduled with other team members, deconflicting competing appointments, and completing expense reports. Communicate with and assist the executive with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials, and maintaining continuity of the office and team in the executive's absence. Oversee, and in some cases, manage processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities. Pay strict attention to detail when composing and proofing materials, establishing priorities, and meeting deadlines. Review and provide input on the team’s correspondence and documentation, prepare expense reports in compliance with policy, provide guidance to the executive, apply detailed knowledge of the company’s operations, organizational procedures, and personnel, and serve as a point of contact with other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines.

Basic Qualifications:

• 5+ years of experience providing executive-level administrative support in a large, corporate environment
• Experience managing an executive's calendar while supporting the team, making domestic and international travel arrangements, and managing expense reports
• Experience using Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
• Ability to provide seamless support, be self-motivated, work independently, collaborate as part of a team to achieve business goals, and multitask in a fast-paced environment
• High accuracy in proofreading for grammar and punctuation
• Effective interaction with internal and external senior-level executives and their assistants, proactive in anticipating needs
• HS diploma or GED

Additional Qualifications:

• Experience supporting senior executives in a management consulting firm
• Experience with SharePoint site management
• Excellent verbal and written communication skills

Compensation

We offer comprehensive benefits including health, life, disability, financial, and retirement plans, paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards acknowledge exceptional performance. Eligibility for benefits depends on employment status and hours worked. The projected salary range for this position is $52,900 to $108,000 annually. This posting closes within 90 days from the posting date.

Role: Executive Assistant

Key Responsibilities:

• Coordinate and perform complex administrative duties with minimal supervision, including managing calendars, scheduling meetings, and handling expenses.
• Assist the executive in managing daily workload, preparing materials, and maintaining office continuity.
• Oversee processes related to compliance, budgets, onboarding, and administrative activities.
• Review and input on correspondence, prepare expense reports, and serve as a point of contact within the organization.
• Participate in or lead team initiatives and improve office operations.

Work Model and Other Policies:

• Flexible work arrangements including remote, hybrid, or onsite work depending on the role.
• Mandatory on-camera participation during interviews and assessments for identity verification.
• Commitment to non-discrimination and equal opportunity employment.