Executive Assistant - BioTech

Incendia Partners; Newton (MA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Bonus

Equity

Employer-paid benefits

Flexible PTO

Job summary

Incendia Partners is seeking an experienced Executive Assistant in Newton, MA to partner with senior leaders in a fast-paced biotech setting. This role emphasizes confidential support, calendar management, travel logistics, and preparation of executive materials to enable leadership to focus on strategic priorities.

Candidates should bring 4+ years of EA experience in biotech or pharma, strong communication, and a proactive, organized approach.

Qualifications

• 4+ years of Executive Assistant experience, ideally within biotechnology or pharmaceutical organizations.
• Experience supporting senior Medical, Clinical, Scientific, R&D, or other C-suite leaders.
• Background in a fast-paced, highly confidential, and compliance-sensitive environment.
• Strong project coordination skills and the ability to manage multiple priorities without losing the details.
• Excellent written and verbal communication skills.
• Polished, proactive, highly organized, and comfortable working with senior-level stakeholders.
• Bachelor’s degree preferred, or equivalent professional experience.
• Experience within a publicly traded biotech or pharmaceutical company is a plus.

Responsibilities

• Provide high-level administrative and operational support to multiple senior executives and their leadership teams.
• Manage complex calendars, competing priorities, and meetings across multiple time zones.
• Coordinate domestic and international travel, itineraries, expenses, and logistics.
• Prepare presentations, reports, agendas, meeting materials, and executive communications.
• Support leadership, board, clinical, medical, and company-wide meetings.
• Coordinate logistics surrounding medical and scientific conferences.
• Serve as a key liaison between executives and internal and external stakeholders.
• Track action items, deadlines, and follow-up to keep priorities moving forward.
• Handle sensitive information and confidential documentation with exceptional discretion.
• Partner with administrative colleagues across the organization on broader initiatives and projects.
• Help improve processes and create efficiencies as the company continues to grow.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Communication

Discretion

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Assistant | Newton, MA

$110K–$130K + Bonus + Equity | 100% Employer-Paid Benefits

We are excited to be representing a growing, mission-driven biotechnology company that is advancing innovative therapies for patients with serious diseases.

Executive Assistant | Newton, MA

$110K–$130K + Bonus + Equity | 100% Employer-Paid Benefits

We are excited to be representing a growing, mission-driven biotechnology company that is advancing innovative therapies for patients with serious diseases.

This is an exciting opportunity for a skilled Executive Assistant to become a true partner to a group of senior leaders. You’ll work in a fast-moving environment where priorities shift quickly, the work is highly confidential, and your ability to anticipate needs and keep things moving will make a real impact.

This is much more than calendar management. You’ll be at the center of a highly collaborative organization, working across teams and helping senior leaders stay focused on the work that matters most.

What You’ll Do

• Provide high-level administrative and operational support to multiple senior executives and their leadership teams
• Manage complex calendars, competing priorities, and meetings across multiple time zones
• Coordinate domestic and international travel, itineraries, expenses, and logistics
• Prepare presentations, reports, agendas, meeting materials, and executive communications
• Support leadership, board, clinical, medical, and company-wide meetings
• Coordinate logistics surrounding medical and scientific conferences
• Serve as a key liaison between executives and internal and external stakeholders
• Track action items, deadlines, and follow-up to keep priorities moving forward
• Handle sensitive information and confidential documentation with exceptional discretion
• Partner with administrative colleagues across the organization on broader initiatives and projects
• Help improve processes and create efficiencies as the company continues to grow

What They’re Looking For

• 4+ years of Executive Assistant experience, ideally within biotechnology or pharmaceutical organizations
• Experience supporting senior Medical, Clinical, Scientific, R&D, or other C-suite leaders
• Background in a fast-paced, highly confidential, and compliance-sensitive environment
• Strong project coordination skills and the ability to manage multiple priorities without losing the details
• Excellent written and verbal communication skills
• Polished, proactive, highly organized, and comfortable working with senior-level stakeholders
• Familiarity with clinical development, medical terminology, or healthcare environments
• Bachelor’s degree preferred, or equivalent professional experience
• Experience within a publicly traded biotech or pharmaceutical company is a plus

Why This Opportunity?

• $110K–$130K base salary + performance bonus + equity
• 100% employer-paid benefits
• Flexible PTO
• Professional development, mentorship
• Opportunity to join a talented team working on potentially meaningful advances in patient care

If you’re an experienced EA who thrives in a smart, collaborative, high-growth biotech environment and enjoys being the person who keeps senior leaders one step ahead, we’d love to hear from you.

• Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!