Executive Assistant

Hudson Talent Solutions; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Hudson Talent Solutions is seeking an Executive Assistant to support their executive team in New York. Your role will involve scheduling, travel arrangements, communication between departments, and handling confidential information with professionalism.

The ideal candidate has strong organizational skills, proficiency in Microsoft Office, and the ability to multitask effectively. Key responsibilities include preparing important documents and managing the executives' calendars while upholding the company's core values.

Responsibilities

• Provide high-level administrative support to the executive team.
• Maintain a detailed calendar and prioritize tasks.
• Serve as a liaison between the executive team and other departments.
• Assist with the preparation of presentations and reports.
• Handle confidential and sensitive information discreetly.

Skills

Strong organizational and administrative skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office suite

Ability to multitask and prioritize tasks effectively

Strong attention to detail

Confidentiality and discretion

Strong customer service orientation

Job description

As the Executive Assistant at Blooper Biotech, you will play a crucial role in supporting the executive team and ensuring the smooth operation of the organization. Your responsibilities will include:

• Providing high-level administrative support to the executive team, including scheduling, travel arrangements, and meeting coordination.
• Maintaining a detailed calendar and prioritizing tasks to ensure the executives' time is used efficiently.
• Serving as a liaison between the executive team and other departments, facilitating communication and coordinating cross-functional initiatives.
• Assisting with the preparation of presentations, reports, and other important documents.
• Handling confidential and sensitive information with the utmost discretion and professionalism.
• Demonstrating a strong attention to detail and the ability to multitask effectively.
• Exhibiting excellent communication and interpersonal skills to work effectively with individuals at all levels of the organization.
• Upholding Blooper Biotech's core values of integrity, innovation, collaboration, and impact in all aspects of your work.

Qualifications:

• Strong organizational and administrative skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem‑solving skills
• Excellent time management and prioritization skills
• Discretion and confidentiality when handling sensitive information
• Ability to work independently and as part of a team
• Strong customer service orientation
• Familiarity with office equipment and administrative procedures
• Knowledge of scheduling and calendar management