Executive Assistant to CEO

Pds; Santa Monica (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading management firm in Santa Monica seeks an Executive Assistant to support its CEO and other executives. You'll manage administrative tasks, coordinate schedules, and handle travel arrangements. Ideal candidates will have at least 2 years of experience in similar roles, strong organizational skills, and proficiency in MS Office and Google Suite. This position requires discretion and the ability to work well under pressure, making it perfect for someone seeking growth opportunities in executive administration.

Qualifications

• Minimum of 2 years of experience as an executive assistant or in similar support positions.
• Experience supporting multiple leaders.
• Ability to work well under pressure with minimal supervision.

Responsibilities

• Manage day-to-day administrative responsibilities for the executive team.
• Plan and organize multiple calendars and schedules.
• Coordinate all travel arrangements and meeting logistics.

Skills

Advanced knowledge of MS Office

Excellent communication skills

Organizational skills

Ability to manage time effectively

Detail-oriented

Teamwork

Tools

Google Suite

Job description

About the job Executive Assistant to CEO

Full Job Description

Loadedis the leading management firm for many of the world's biggest contentcreators in gaming. Our company's roster attracts global media attentionfrom the world's leading brands, including Netflix, Capitol Records,Pepsi, Universal Pictures, Samsung, Activision, and others looking toeffectively and authentically engage with the gaming audience.
We're ano BS, fast-moving, data-informed, and creative company, that seekspeople who are interested in joining a team where they can be and bringtheir complete selves to work. We strive to be authentic in our humanitywith each other, relentless in our pursuit of bettering the video gameindustry, and award-winning in the quality of everything we do for thosewho've put their trust in us, no matter the arena.
If that sounds like you, keep reading.

Our Executive team is looking for a highly motivated, detail-orientedExecutive Assistant to support members of our executive team. You willbe instrumental in the operations and success of our leaders.
TheExecutive Assistant will report to Josh Swartz, CEO, and will providesupport to our CEO, COO, and CSO. You will also work closely with otherleaders across the company. You will manage all aspects of the executiveteam’s day-to-day administrative and operational needs and help them toprogress their top priorities for the company. You thrive in navigatingambiguity, handling high-priority topics, and have a passion for beingthe glue that holds the team together.
you will need to be onsite

On any given day you might...

• Be responsible for managing day-to-day administrativeresponsibilities, including daily advanced calendaring, meetingpreparations, assisting with anticipating and prioritizing Leader’s day,scheduling travel, and processing expenses.
• Plan, organize and manage multiple calendars (resolve overlappingcommitments and protect time for priorities); timely response for allrequested time.
• Coordinate all travel arrangements.
• Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.).
• Build rapport with directs and key cross-functional stakeholders to manage scheduling and/or spontaneous inquiries/requests.
• Manage and reconcile expense reports.
• Apply judgment with a full understanding of the urgency andpriorities of your leaders, routinely needing to multi-task with littleto no direction.
• Manage logistics for special events such as team all-hands or off-sites.
• Manage special projects, as agreed with executives.
• Obtain an understanding of the internal structures and operations of the organization.
• Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives.
• Maintain an advanced degree of confidentiality along with excellentjudgment, discretion, and a high degree of maturity/professionalism.
• Partner with HR, Finance, and other teams on various initiatives.

Ideally, you have...

• A minimum of 2 years of professional experience as an executive assistant or other similar support positions.
• Experience supporting multiple leaders.
• Advanced knowledge of MS Office and Google Suite.
• The ability to be discreet, use good judgment, and maintain confidential information.
• Excellent communication, teamwork, and organizational skills; detail-oriented.
• The ability to work well under pressure, and perform daily duties with minimal supervision
• Experience prioritizing multiple concurrent assignments and daily tasks and adjust as needed
• The ability to professionally interact with senior leaders and anticipate their needs.
• The ability to effectively manage time, prioritize tasks and work within deadlines, even in ambiguous environments.
• Demonstrated a proactive attitude and a willingness to take on additional project work.
• A proactive mindset and ability to “make life easier” for the Partners you support.
• The ability to multitask and prioritize conflicting demands while staying organized.
• Excellent communication and interpersonal skills – professional and calm under pressure.

This role is best for someone that has Executive Administrationexperience but looking for opportunities for internal movement / growthinto another position.