Executive Assistant

UNAVAILABLE; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Incentive compensation plan

Flexible working hours

Job summary

StoneX Group is seeking an experienced Executive Assistant to support the CEO at their New York City headquarters. This role is critical for managing complex priorities and interactions with senior stakeholders in a fast-paced environment. Candidates should have over 3 years of executive support experience, exceptional organizational and communication skills, and proficiency in Microsoft Office. The hiring salary range is $90,000 - $100,000 and the position requires onsite presence 4 days a week.

Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-level or senior executive.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills with high attention to detail.
• Proven ability to handle confidential information.

Responsibilities

• Manage complex calendar and prioritize appointments/meetings.
• Answer calls for CEO and take messages.
• Coordinate domestic and international travel arrangements.
• Assist with Executive Committee activities and preparations for presentations.

Skills

Organizational skills

Written and verbal communication

Discretion with confidential information

Advanced Microsoft Office proficiency

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Connecting clients to markets – and talent to opportunity. With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors. Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrained yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business Segment Overview:

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies.

Position Purpose: StoneX is a public financial-services company, located in midtown Manhattan, which provides risk management strategies and access to financial markets to its clients. We are seeking a highly polished and experienced Executive Assistant to support the Chief Executive Officer in our New York City headquarters location. This role requires exceptional judgment, precision, and discretion, as well as the ability to operate effectively in a high-pressure, time-sensitive environment. The Executive Assistant will serve as a trusted partner to the CEO, managing complex priorities, sensitive information, and interactions with senior internal and external stakeholders.

Responsibilities

Primary Accountabilities and Responsibilities

• Manages complex calendar, coordinates and prioritizes appointments/meetings and plans events utilizing MS Outlook
• Answers a high volume of calls, answer phone for CEO and take messages, when necessary
• Coordinates travel arrangements, both domestic and international, and support with travel documentation and procedures (itineraries, visa/passport procedures)
• Involves light personal assistant work
• Provides assistance with Executive Committee activities:
  • Schedules meetings and manages SharePoint site (conference call attendance, agenda items and documents)
  • Communicates decisions to applicable parties
  • Organizes monthly and quarterly management meetings (calendar invites, dial-in instructions)
  • Provides onsite support to Executive committee meetings as needed
• Assists Executives with preparations for special presentations to the Board (editing, printing)
• Schedules conference calls and send out Outlook invites to the appropriate candidates
• Reviews and sorts paper-based and electronic mail, identify action required and take action where appropriate
• Drafts and edits business documents and e-mails
• Develops relationships with clients, co-workers and other assistants in various StoneX offices
• Provides back-up support to other colleagues within office, as needed
• Remains up-to-date on all key issues, tasks, results and efforts required of the office manager / company and provides support to ensure all are achieved on time or ahead of schedule and in a professional and quality-focused manner
• Coordinate meetings and prepare arrangements for conferences, meetings, luncheons & events, with help from Receptionist / Office Facilities
• Coordinates invoice processing, coding and logging for department
• Maintains prompt and regular attendance.
• This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Qualifications

Minimum Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-level or senior executive
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills with a high level of attention to detail.
• Proven ability to handle confidential and sensitive information with discretion.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort with virtual meeting and document management platforms.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization and the CEO’s role within the organization

Preferred Qualifications

• Experience in regulated environments and familiarity with compliance protocols.
• Comfort working extended or flexible hours as business needs dictate
• Bachelor’s degree

Physical requirements/Working conditions:

• Ability to travel nationally as needed
• Climate controlled office environment
• Minimal physical requirements other than occasional light lifting of boxed materials
• Dynamic, time-sensitive environment
• Will need to be onsite 4 days/week

Hiring Salary Range $90,000 - $100,000. Salary to be determined by the education, experience, knowledge, skills and abilities of the applicant, internal equity and alignment with market data.) Subject to business performance and recommendations of management, this role may be eligible to participate in an incentive compensation plan. This compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position, is offered.