Executive Assistant

a21; New York (NY); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Bonus eligible

Hybrid work schedule

Overtime pay

Job summary

a21 is seeking a highly organized Executive Assistant to support a dynamic executive in the talent management and hospitality space. The role blends administrative duties with talent coordination, requiring discretion and strong interpersonal skills.

The position offers a hybrid schedule with in-office and remote work, plus exposure to high-profile partnerships. Responsibilities include calendar management, complex travel planning across time zones, partner liaison, talent logistics, and

Qualifications

• 2+ years of experience as an Executive Assistant or in a similar support role.
• Experience in talent management, media, hospitality, or entertainment is preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication; high discretion and professionalism.

Responsibilities

• Manage complex calendars, scheduling meetings, calls, travel, and events across multiple time zones.
• Coordinate domestic and international travel, itineraries, accommodations, and reservations.
• Serve as liaison between the executive and talent, brands, partners, and internal stakeholders.
• Assist with talent management logistics, bookings, contracts, deliverables tracking, and timelines.

Skills

Organizational skills

Time management

Communication skills

Discretion

Travel coordination

Job description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support a dynamic executive in the talent management and hospitality space. This role is ideal for someone who thrives in a fast-paced, creative environment and can seamlessly manage both administrative responsibilities and talent-related coordination.

The Executive Assistant will act as a key partner, helping to manage day-to-day operations, communications, scheduling, and talent logistics. Discretion, attention to detail, and strong interpersonal skills are essential.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, calls, travel, and events across multiple time zones
• Coordinate domestic and international travel, including itineraries, accommodations, and reservations
• Serve as a liaison between the executive and talent, brands, partners, and internal stakeholders
• Assist with talent management logistics, including bookings, contracts, deliverables tracking, and timelines
• Support coordination of brand partnerships, appearances, events, and media opportunities
• Handle email and communication management, including drafting responses and prioritizing correspondence
• Maintain organized records of talent engagements, contracts, and key documents
• Track invoices, expenses, and basic budgeting related to talent and projects
• Assist with special projects, research, and ad hoc tasks as needed
• Ensure the executive is prepared for meetings, events, and appearances (briefing materials, agendas, etc.)

Qualifications:

• 2+ years of experience as an Executive Assistant or in a similar support role, preferably within talent management, media, hospitality, or entertainment
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Experience coordinating travel and managing complex schedules
• Detail-oriented with strong follow-through
• Comfortable working in a fast-paced, ever-changing environment

Preferred Experience:

• Exposure to talent management, influencer relations, or brand partnerships
• Interest or background in culinary, food & beverage, wine, or hospitality industries
• Experience supporting a public-facing executive or personality

Pay for this position: $23/hr. Overtime is time and a half. Bonus eligible.

This position works a hybrid schedule of 3 days in office, 2 days WFH. Business travel may be required.

a21 provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. a21 complies with all applicable laws.