Executive Assistant

WorkGenius Group; New York (NY); On-site; USD 34,000 - 55,000; Full time

Job summary

WorkGenius Group in New York, NY is seeking an Executive Assistant for a 9-month assignment. The role provides high-level support to marketing and sports leadership, coordinating complex calendars, travel, and expense reporting while enabling cross-functional collaboration across internal teams and agency partners.

Responsibilities include coordinating meetings, supporting marketing campaigns and live events, and managing logistics from agendas to catering.

Qualifications

• Bachelor’s degree or equivalent education, training, and experience.
• 3–5+ years of administrative experience supporting Vice Presidents or senior executives, preferably in media, streaming, sports, or technology.
• Excellent written, verbal, and telephone communication skills, with strong judgment, diplomacy, discretion, and confidentiality.
• Advanced proficiency in Google Workspace and related computer programs, with comfort working in media or technology environments.
• Strong organizational, analytical, interpersonal, and problem-solving skills; ability to manage competing priorities independently in a fast-paced environment and experience in marketing, media planning, or live sports entertainment is a plus.

Responsibilities

• Provide high-level administrative support to senior leaders across marketing and sports, including complex calendar management, travel arrangements, scheduling, and expense reporting.
• Coordinate meetings, communications, and information sharing among internal teams, agency partners, and network contacts.
• Support marketing campaign launches, media planning cycles, and high-profile live sporting events.
• Manage meeting logistics, including agendas, room bookings, technology setup, visitor access, and catering.
• Handle confidential business documents, strategic presentations, and sensitive performance data with discretion while fostering cross-functional collaboration.

Skills

Executive support

Calendar management

Travel coordination

Meeting logistics

Confidentiality

Marketing operations

Media planning

Live sports events

Stakeholder management

Education

Bachelor’s degree or equivalent education

Tools

Google Workspace

Job description

• Provide high-level administrative support to senior leaders across marketing and sports, including complex calendar management, travel arrangements, scheduling, and expense reporting.
• Coordinate meetings, communications, and information sharing among internal teams, agency partners, and network contacts.
• Support marketing campaign launches, media planning cycles, and high-profile live sporting events.
• Manage meeting logistics, including agendas, room bookings, technology setup, visitor access, and catering.
• Handle confidential business documents, strategic presentations, and sensitive performance data with discretion while fostering cross-functional collaboration.

Title: Executive Assistant

Industry: Entertainment

Location: New York, NY

Duration: 9 months

Responsibilities

• Provide high-level administrative support to senior leaders across marketing and sports, including complex calendar management, travel arrangements, scheduling, and expense reporting.
• Coordinate meetings, communications, and information sharing among internal teams, agency partners, and network contacts.
• Support marketing campaign launches, media planning cycles, and high-profile live sporting events.
• Manage meeting logistics, including agendas, room bookings, technology setup, visitor access, and catering.
• Handle confidential business documents, strategic presentations, and sensitive performance data with discretion while fostering cross-functional collaboration.

Requirements

• Bachelor’s degree or equivalent education, training, and experience.
• 3–5+ years of administrative experience supporting Vice Presidents or senior executives, preferably in media, streaming, sports, or technology.
• Excellent written, verbal, and telephone communication skills, with strong judgment, diplomacy, discretion, and confidentiality.
• Advanced proficiency in Google Workspace and related computer programs, with comfort working in media or technology environments.
• Strong organizational, analytical, interpersonal, and problem-solving skills; ability to manage competing priorities independently in a fast-paced environment and experience in marketing, media planning, or live sports entertainment is a plus.

Skills

• Executive support
• Calendar management
• Travel coordination
• Meeting logistics
• Google Workspace
• Confidentiality
• Marketing operations
• Media planning
• Live sports events
• Stakeholder management

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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