Executive Assistant

Equiliem; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an experienced Executive Assistant in New York City to provide high‑level administrative support to two senior executives overseeing media acquisition, customer strategy, and sports marketing within a direct‑to‑consumer streaming business.

This role manages complex calendars, travel arrangements, expense reporting, executive communications, and cross‑functional coordination while supporting marketing campaigns, media planning cycles, and live sporting events.

Qualifications

• Minimum 3–5 years of administrative support to senior executives.
• Proven experience managing complex calendars and travel.
• Discretion and professionalism in handling confidential information.
• Excellent written and verbal communication.
• Proficiency with Google Workspace and productivity tools.
• Ability to work onsite in New York City, Monday–Friday, 9:00–18:00.

Responsibilities

• Manage complex calendars, travel, and expense reports for two executives.
• Coordinate cross-location meetings, agendas, room reservations, and catering.
• Serve as central contact for communications among leadership and partners.
• Support marketing campaigns, media planning cycles, and live events.
• Prioritize tasks and ensure timely completion of admin duties.
• Prepare confidential documents and strategic presentations.
• Conduct market and organizational research to support decision‑making.
• Collaborate with Facilities, HR, and Operations to resolve needs.
• Build relationships across departments to assist other leaders.
• Exercise sound judgment in managing priorities.

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Administrative coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Job description

Executive Assistant

Location: New York, NY

Schedule/Shift: Monday-Friday, 9:00 AM-6:00 PM

Pay: $40.00 per hour 26-11121

Job Summary

The Executive Assistant provides high-level administrative support to two senior executives overseeing media acquisition, customer strategy, and sports marketing within a direct-to-consumer streaming business. This role manages complex calendars, travel arrangements, expense reporting, executive communications, and cross-functional coordination while supporting marketing campaigns, media planning cycles, and live sporting events. The ideal candidate is highly detail-oriented, discreet, adaptable, and skilled at managing competing priorities while maintaining strong relationships with internal and external stakeholders.

Job Responsibilities

• Manage complex calendars, meeting schedules, travel arrangements, and expense reports for two senior executives.
• Coordinate meetings across teams and locations, including agendas, room reservations, technology setup, visitor access, and catering.
• Serve as a central point of contact for communications and coordination among executive leadership, marketing teams, agency partners, and external stakeholders.
• Support administrative planning and scheduling for marketing campaigns, media planning cycles, and major live sporting events.
• Manage competing priorities, track follow-up items, and ensure timely completion of administrative tasks and special projects.
• Prepare, organize, and handle confidential business documents, strategic presentations, and sensitive performance information.
• Conduct market, organizational, and other research to support executive decision‑making.
• Coordinate with administrative professionals and internal Facilities, HR, and Operations teams to resolve day‑to‑day business needs.
• Build effective working relationships across departments and support additional leaders with scheduling and administrative tasks as needed.
• Exercise sound judgment and initiative when managing executive priorities, communications, and routine decisions.

Job Requirements

• Minimum of 3-5 years of administrative experience supporting Vice Presidents or more senior executives.
• Demonstrated experience managing executive calendars, expenses, meetings, and multiple competing priorities.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong judgment, diplomacy, initiative, and decision‑making skills.
• Excellent written, verbal, and telephone communication skills.
• Strong organizational, analytical, interpersonal, and time‑management skills.
• Proficiency with Google Workspace (G Suite) and other business productivity tools.
• Ability to work effectively under pressure in a fast‑paced, evolving environment.
• Ability to communicate professionally with stakeholders at all organizational levels, including senior leaders and external partners.
• Ability to work independently and collaboratively as part of a team.
• Demonstrated flexibility, resourcefulness, attention to detail, and a consistently professional demeanor.
• Ability to work onsite in New York City, Monday through Friday, from 9:00 AM to 6:00 PM.

Preferred Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Experience in media, streaming, digital technology, marketing, or media planning.
• Experience supporting sports marketing teams or live sports entertainment initiatives.
• Experience coordinating projects involving global teams and multiple business functions.
• Ability to anticipate executive needs and make routine decisions on behalf of supported leaders.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or [phone].