Executive Assistant

Landing Point; New York; Hybrid; USD 69,000 - 96,000; Full time

Job summary

Landing Point, a leading global private equity investment firm, is seeking an Executive Assistant to support a team of senior professionals in a fast-paced financial services environment. You will manage complex calendars across multiple time zones, arrange domestic and international travel, prepare expense reports, and coordinate meetings and materials.

You will also help with presentations and firm initiatives while maintaining confidential records.

Qualifications

• 5+ years of administrative experience, preferably in financial services.
• Experience supporting senior executives and managing multiple professionals concurrently.
• Strong written and verbal communication skills.
• Excellent calendar management and organizational abilities.
• Discretion with confidential information.

Responsibilities

• Provide administrative support to multiple senior professionals, anticipating needs and managing competing priorities.
• Manage complex calendars across time zones.
• Coordinate meetings, invitations, room reservations, videoconferencing, catering, and materials.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and reconcile expense reports and process invoices.
• Maintain confidential contacts and records.
• Track dates, deadlines, and follow-ups.
• Coordinate with colleagues across the firm for coverage.
• Assist with presentations and events.

Skills

Administrative experience

Support senior executives

Discretion

Time management

Communication skills

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Concur

Job description

Company Overview

A leading global private equity investment firm with $49 billion of equity capital under management is seeking an Executive Assistant. The role involves supporting a team of senior professionals in a fast-paced financial services environment.

Job Responsibilities

• Provide administrative support to multiple senior professionals, anticipating needs and managing competing priorities.


• Manage complex and frequently changing calendars across time zones.


• Coordinate internal and external meetings, including calendar invitations, conference room reservations, video conferencing, catering, and meeting materials.


• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.


• Prepare and reconcile expense reports and process invoices in accordance with firm policies.


• Maintain accurate contacts, records, filing systems, and confidential documents.


• Track important dates, deadlines, and follow-up items as requested.


• Coordinate with administrative colleagues and other teams across the firm to ensure consistent support and coverage.


• Assist with presentations, department events, special projects, and other administrative initiatives.

Qualifications

• 5+ years of administrative experience, preferably within financial services, investment management, private equity, or another professional services environment.


• Prior experience supporting senior executives and managing the needs of multiple professionals simultaneously.


• Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.


• Experience coordinating complex travel and managing expense reports; familiarity with Concur preferred.


• Excellent written and verbal communication skills.


• Strong organizational skills and the ability to prioritize independently.


• Proven discretion when handling confidential business and personal information.

Compensation

Pay Rate: $50 - $70/hr