Executive Assistant

M+C Saatchi UK; New York (NY); On-site; USD 59,000 - 70,000; Full time

Job summary

A leading creative communications agency in New York is seeking a highly organized Executive Assistant to support senior executives. The role involves managing administrative tasks, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate will possess strong communication skills and attention to detail, with a proactive approach to support the executives effectively.

Benefits

Group medical coverage

50% Guardian Dental

Vision coverage

Health Savings Account

401(k) retirement plan with employer match

Generous paid time off

Employee volunteer day

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage multiple priorities and work under pressure.

Responsibilities

• Coordinate travel arrangements and track expenses.
• Prepare and edit correspondence, presentations, and reports.
• Handle confidential information with discretion.

Skills

Communication

Attention to Detail

Organizational Skills

Emotional Intelligence

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

4 days ago Be among the first 25 applicants

M+C Saatchi Sport & Entertainmentare seeking a highly organized, proactive, and professional Executive Assistant to support our senior executives. This role requires exceptional communication skills, keen attention to detail, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate is a strategic thinker who can anticipate needs and ensure the executive’s day-to-day operations run smoothly.

What You'll Do:

• Coordinate travel arrangements and track expenses
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Prepare and edit correspondence, presentations, reports, and meeting materials.
• Organize and maintain files, records, and contact lists.
• Coordinate logistics for meetings (client and internal), events, and conference calls, including agendas and minutes.
• Handle confidential information with discretion and professionalism.
• Track tasks and follow-ups to ensure deadlines and priorities are met.
• Assist with special projects and other duties as assigned.
• Proactive new business follow-ups and reminders
• Business affairs support- contractor onboardings, MSAs and new client forms

What You'll Bring:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office and Google Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work well under pressure.
• High degree of professionalism and emotional intelligence.
• Discretion in handling sensitive and confidential information.
• Bachelor's degree preferred, but not required.
• Experience in working in agency environment, a plus.

What You'll Get:

We value our team and are committed to their success. We offer a competitive salary, a comprehensive employer subsidized benefits package which includes group medical (up to 100% Coverage), 50% Guardian Dental, vision coverage, Health Savings Account, Flexible Spending Accounts, 401(k) retirement plan with up to 3% annual employer match, generous paid time off including Summer Fridays and Holiday break, and employee volunteer day to encourage social responsibility giving time to the non-profit, community service or charity of choice.

Office Location:466 Broome Streetin Soho, NYC

Salary range is up to$70,000 and is commensurate with qualifications and experience.

M+C Saatchi Sport & Entertainment, NA is an Equal Opportunity Employer and treats applicants for employment equally based upon job-related qualifications and without regard to race, color, age, sexual orientation, gender identity, genetics, marital status, military or veteran status, national origin, disability, religion, or any other characteristic protected by law.

M+C Saatchi Sport & Entertainment, NAis a full-service creative communications agency operating across lifestyle, sport, entertainment, fashion, technology and beverage. Our approach is an integrated system of creative and communications services, executing both always-on brand communications as well as creative campaigns from ideation through to design, production, execution and social, via our comms, marketing and influencer specialists who collaborate alongside our in-house studio. We create content across a variety of mediums including still, video, print, experiential, and many more. Our team is a collective of experienced and integrity-driven individuals who believe success is found through navigating, creating and leading meaningful change. Our agency philosophy - Brutal Simplicity of Thought - is at the heart of everything we do, ensuring that we create tangible impact for our clients. It is our belief that brilliant work can only be achieved with diversity of minds and thought, and an inclusive culture that allows everyone to bring their true selves to work. When people have the permission to be themselves, they will bring their very best selves. M+C Saatchi Sport and Entertainment North America employs some of the brightest minds in the business. We believe investing in our people and their development ensures they consistently progress

ABOUT M+C SAATCHI GROUP

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

NO RECRUITMENT AGENCIES.

DM-S&ENA

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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