Executive Assistant

New York Life; New York (NY); Hybrid; USD 74,000 - 105,000; Full time

Benefits offered by this job

Leave programs

Adoption assistance

Student loan repayment

Job summary

New York Life is seeking an Executive Assistant to provide high‑level support to the Senior Vice President in the Field Experience Value Stream. The role demands superb organization, communication, and discretion in handling sensitive information within a fast‑paced environment.

You will manage calendars, coordinate meetings, and support HR onboarding while organizing events and managing travel expenses. A proactive, solution‑oriented approach is essential.

Qualifications

• 7–10 years of administrative support experience, including at least 5 years supporting senior executives.
• Bachelor’s degree preferred.

Responsibilities

• Manage SVP calendar, prioritise demands, handle last‑minute changes and conflicts.
• Provide administrative support, ordering of supplies, and coordinate meetings.
• Assist HR and divisional managers with onboarding of new employees.
• Plan and coordinate internal and external events, meetings, and conferences.
• Manage special projects and initiatives assigned.
• Process and reconcile travel and expense reports.
• Handle secure and sensitive information with discretion and professionalism.
• Schedule meeting rooms and ensure environment is appropriate for attendees.
• Support speaker and attendee preparation and AV needs.

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Location Designation: Hybrid - 3 days per week

Role Overview

The Executive Assistant will provide high-level support to the Senior Vice President within the Field Experience Value Stream. This role requires strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information. The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach.

What You’ll Do

• Manage SVP calendar: balance and prioritize demands on time, handle last-minute changes, and resolve scheduling conflicts.
• Provide administrative support to the team, supply ordering, and coordinating meetings.
• Assist HR and divisional managers with onboarding of new employees.
• Plan and coordinate internal and external events, meetings, and conferences.
• Manage special projects and initiatives assigned.
• Process and reconcile travel and expense reports.
• Manage secure and sensitive information with discretion and professionalism.
• Schedule meeting rooms and ensure environment is appropriate for attendees.
• Support speaker and attendee preparation.
• Ensure A/V needs are met and technology functions smoothly.

What You’ll Bring

Administrative Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to maintain confidentiality.

Key Competencies

• Minimum 7-10 years of administrative support experience, including at least 5 years supporting senior executives.
• Bachelor’s degree preferred.
• Team player with a commitment to discretion and professionalism.
• Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels.
• Time Management: Prioritize tasks effectively to meet deadlines.
• Flexibility: Adapt quickly to changing priorities and unforeseen challenges.
• Initiative: Proactively seek opportunities to support executives and improve processes.
• Sense of Urgency: Demonstrates awareness of business-critical priorities.

- EM1

- HYBRID

Job Level

LEVELAA4

Pay Transparency

Salary Range: $73,500-$105,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Recognized as one of Fortune’s World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.