Executive Assistant - R&D

Crescent Biopharma; Waltham (MA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Employer-paid benefits

Flexible PTO

Company-wide shutdowns

Professional development

Equity

Job summary

Crescent Biopharma in Waltham, MA seeks an Executive Assistant who acts as strategic partner to the C-suite, managing complex calendars, travel, and cross-functional communications across R&D, clinical, and medical operations. You will support executives with discretion and professional collaboration in a high-velocity biotech setting.

You will support board and leadership meetings, prepare presentations, maintain confidential records, and help drive operational workflows in a fast-paced biotech

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations.
• Experience supporting medical, clinical development, regulatory, or scientific leadership teams.
• Strong organizational, project coordination, and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and attention to detail.
• Willingness to work broadly with other administrative staff across various enterprise-level workstreams.
• Experience within a publicly traded biotechnology or pharmaceutical company.
• Familiarity with clinical trial operations, medical terminology, and healthcare industry practices.
• Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles.
• Knowledge of regulatory and compliance-sensitive environments.

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
• Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence.
• Support planning and coordination of leadership meetings, board meetings, clinical team meetings, medical affairs discussions, and company events.
• Coordination for medical and scientific conferences including assistance with printing of abstracts/posters, booth set-up or other conference-related activities.
• Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners.
• Track action items, deadlines, and follow-up activities to ensure timely execution of priorities.
• Assist with document management and maintain confidential records in compliance with company policies and industry standards.
• Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination.
• Handle sensitive and confidential information with professionalism and discretion.
• Contribute to process improvements and administrative efficiencies across the organization.
• Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit.
• Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc.

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Stakeholder liaison

Document management

Confidentiality

Cross-functional coordination

Communication (verbal/written)

Education

Bachelor's degree preferred or equivalent

Job description

Crescent Biopharma’s vision is to build a world leading oncology company bringing the next wave of therapies for cancer patients. The Company’s clinical-stage pipeline includes its lead program, a PD-1 x VEGF bispecific antibody, as well as novel antibody-drug conjugates. By leveraging multiple modalities and established targets, Crescent aims to rapidly advance potentially transformative therapies as single agents and as part of combination regimens to treat a range of solid tumors. For more information, visit www.crescentbiopharma.com and follow the Company on LinkedIn and X.

We are seeking an Executive Assistant who will serve as a strategic administrative partner with our Chief Medical Officer, Chief Scientific Officer, EVP, Chief of Strategy & Operations and their respective leadership teams, supporting day-to-day operations, complex scheduling, cross-functional coordination, and communications across medical, clinical, and corporate teams. You have experience supporting executives within a growing biotech company and you understand the pace, confidentiality, and regulatory considerations associated with the teams you would support – R&D, clinical and medical operations.

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics
• Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence
• Support planning and coordination of leadership meetings, board meetings, clinical team meetings, medical affairs discussions, and company events
• Coordination for medical and scientific conferences including assistance with printing of abstracts/posters, booth set-up or other conference-related activities
• Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners
• Track action items, deadlines, and follow-up activities to ensure timely execution of priorities
• Assist with document management and maintain confidential records in compliance with company policies and industry standards
• Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination
• Handle sensitive and confidential information with professionalism and discretion
• Contribute to process improvements and administrative efficiencies across the organization
• Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit
• Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc.

Education & Experience

• Bachelor’s degree preferred or equivalent professional experience
• 10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations
• Demonstrated experience supporting medical, clinical development, regulatory, or scientific leadership teams
• Strong organizational, project coordination, and multitasking skills in a fast-paced environment
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Willingness to work broadly with other administrative staff across various enterprise-level workstreams
• Experience within a publicly traded biotechnology or pharmaceutical company
• Familiarity with clinical trial operations, medical terminology, and healthcare industry practices
• Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles
• Knowledge of regulatory and compliance-sensitive environments

What We Offer

• Opportunity to join a mission-driven team where you'll contribute to impactful work, take on varied responsibilities, and grow quickly in a dynamic environment
• Competitive compensation, including base salary, performance bonus, and equity
• 100% employer-paid benefits package
• Flexible PTO; also, two, one-week company-wide shutdowns each year
• A commitment to your professional development, with access to resources, mentorship, and growth opportunities

Salary Range

The salary range for this position is $110,000 to $130,000. The final salary offered will depend on several factors, which may include, but is not limited to relevant years of experience, educational background, and geography.

Additional Description for Pay Transparency: The final salary offered will depend on several factors, which may include, but is not limited to relevant years of experience, educational background, and geography. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation – Unlimited PTO; Sick time – 10 days per calendar year; Holiday pay, including two Company shut downs; Parental Leave – 16 weeks within one year of the birth/adoption/foster care of a child; FMLA; Military Leave. Additional information can be found - https://www.crescentbiopharma.com/careers/#benefits

Crescent Biopharma is an Equal Opportunity Employer. We are committed to fostering a diverse, inclusive, and equitable workplace where all individuals are valued and respected. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, sexual orientation, national origin, disability, veteran status, or any other protected status.

Please note, Crescent does not accept unsolicited resumes from external agencies or recruiters. Submission of a resume without a prior written agreement does not create any express or implied contract between Crescent and the agency. Crescent will not pay any fees related to unsolicited resumes.

#LI-CBIO