Executive Assistant

Process Technology; Willoughby (OH); On-site; USD 65,000 - 95,000; Full time

Job summary

Process Technology is seeking an experienced Executive Assistant to support the President & CEO in a fast-paced environment. The role requires exceptional judgment, initiative, discretion, and top-notch organizational skills to keep executives and teams aligned.

You will manage complex calendars, coordinate domestic and international travel, handle confidential information with integrity, prepare presentations and reports, and collaborate across all levels of the organization to drive priorities

Qualifications

• Minimum 7 years supporting senior executives or executive leadership teams.
• Associate degree required; Bachelor's degree preferred.
• Discretion, professionalism, and sound judgment when handling confidential information.
• Responds quickly to changing priorities while maintaining accuracy and attention to detail.
• Effectively manages multiple priorities and deadlines.
• Communicates clearly and professionally in written and verbal interactions.
• Thinks critically, identifies solutions, and takes initiative.
• Establishes trust and credibility across the organization.

Responsibilities

• Executive Partnership: Anticipate the needs of the CEO and proactively support key priorities.
• Calendar & Priority Management: Manage a complex executive calendar and competing priorities.
• Communication Management: Draft and coordinate executive correspondence, presentations, and reports.
• Meeting Coordination: Organize meetings, agendas, materials, and follow-up actions.
• Travel & Expense Administration: Coordinate domestic and international travel and expense reporting.
• Project & Workflow Management: Track key initiatives, deadlines, and action items.
• Confidential Information Management: Handle highly sensitive information with discretion and integrity.
• Cross-Functional Collaboration: Build effective relationships across all levels of the organization.

Skills

Executive support

Calendar management

Communication

Discretion and integrity

Attention to detail

Independent work

Decision making

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Notary license

Job description

Brief Description

The Opportunity

Process Technology is seeking an experienced and highly motivated Executive Assistant supporting the President & CEO to provide high-level administrative support in a fast-paced environment. This role requires exceptional judgment, initiative, discretion, and organizational skills.

What You Will Do

• Executive Partnership: Anticipate the needs of the CEO and proactively support key priorities.
• Calendar & Priority Management: Manage a complex executive calendar and competing priorities.
• Communication Management: Draft and coordinate executive correspondence, presentations, and reports.
• Meeting Coordination: Organize meetings, agendas, materials, and follow-up actions.
• Travel & Expense Administration: Coordinate domestic and international travel and expense reporting.
• Project & Workflow Management: Track key initiatives, deadlines, and action items.
• Confidential Information Management: Handle highly sensitive information with discretion and integrity.
• Cross-Functional Collaboration: Build effective relationships across all levels of the organization.

Who You Are

You are the person people rely on when the stakes are high and the details matter. You thrive in a fast-paced environment, bring order to competing priorities, and have an instinct for anticipating what's needed before being asked. You combine sound judgment with strong initiative, earning trust through your professionalism and follow-through. Whether coordinating complex schedules, managing confidential information, or navigating last-minute changes, you remain calm, resourceful, and focused on delivering results. Most importantly, you take pride in helping leaders and teams operate at their best.

• Associate degree required; Bachelor's degree preferred. Minimum of 7 years supporting senior executives or executive leadership teams.
• Takes ownership, works independently, and consistently follows through with minimal direction.
• Demonstrates discretion, professionalism, and sound judgment when handling confidential information.
• Responds quickly to changing priorities while maintaining accuracy and attention to detail.
• Effectively manages multiple priorities and deadlines.
• Communicates clearly and professionally in both written and verbal interactions.
• Thinks critically, identifies solutions, and takes initiative.
• Establishes trust and credibility across the organization.
• Remains effective and composed under pressure.
• Advanced Microsoft Office proficiency.
• Current notary license or ability to obtain one upon hire.

Why Join Process Technology?

At Process Technology, you'll have the opportunity to work directly with executive leadership and play a key role in helping the organization operate efficiently and effectively. This position offers broad exposure across the business, involvement in high-priority initiatives, and the chance to make a meaningful impact every day. If you thrive in a fast-paced environment, enjoy solving problems, and take pride in supporting organizational success, we would love to hear from you.

Travel

We value in-person connections. This role is onsite in our Headquarters in Willoughby, OH. Occasional travel (under 10%) may be required.

Compensation & Benefits

We offer a competitive salary, incentive program, and a comprehensive benefits package

General Notices

Process Technology is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all Team Members. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identify, national origin, disability, or veteran status.

In accordance with federal law, we participate in the E-Verify program to confirm the employment eligibility of all newly hired Team Members. E-Verify is an internet-based system operated by the U.S. Department of Homeland Security (DHS) and the Social Security Administration (SSA).