Executive Assistant

Skatch inc.; Egypt (PA); On-site; USD 48,000 - 72,000; Full time

Job summary

Skatch inc. seeks an experienced executive assistant to serve as the administrative anchor for the executive team. You will manage calendars, coordinate meetings, draft correspondence and prepare briefs for leadership discussions.

The role demands exceptional organizational skills, discretion with sensitive information, and strong MS Office proficiency. You will interact with internal and external clients while maintaining confidentiality and professional standards.

Qualifications

• Experience in office administration and handling executive schedules.
• Ability to draft business correspondence and reports.
• Maintain diaries, coordinate meetings and reminders.
• Discretion with confidential information and data.

Responsibilities

• Act as administrative point of contact between the executive and clients.
• Handle executive’s requests and queries appropriately.
• Maintain diary, arrange meetings and provide reminders.
• Prepare reports, presentations and briefs.
• Transcribe, format, input, edit, copy and transmit data.
• Secure information by backing up databases and documents.
• Maintain filing and retrieval systems; ensure confidentiality.
• Monitor office supplies and procurement; keep inventory.

Skills

MS Office proficiency

Organizational skills

Time management

Communication skills

Confidentiality

Telephone etiquette

Tools

Excel

PowerPoint

Word

Job description

Job Description

• Acting as the administrative point of contact between the executive and internal/external clients
• Handling executive’s requests & queries appropriately
• Maintain diary, arrange meetings/appointments and provide reminders
• Conserves executive’s time by reading and routing correspondence; drafting letters, documents; collecting information and initiating communication
• Undertaking the tasks or receiving calls and taking messages
• Prepares and produces reports, presentations and briefs
• Executes information by transcribing, formatting, inputting, editing, copying and transmitting data
• Secures information by completing database backups
• Provides historical reference by developing and utilizing filing & retrieval systems; recording meeting discussions
• Develops and carries out documentation
• Maintains internal and external customer confidence by protecting operations and keeping information confidential
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders and verifying receipt of supplies

Job Requirements

• Excellent MS Office knowledge (Excel, PPT, Word)
• Knowledge of modern methods of office administration
• Knowledge of business correspondence formatting
• Knowledge of proper telephone etiquette
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality