Executive Assistant

Tata Consultancy Services; Addison (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Tata Consultancy Services in Addison, TX is hiring an Executive Assistant to coordinate meetings with banking clients, partners, vendors and senior leadership, and to prepare agendas and briefing materials.

You'll track action items, manage travel and expenses, safeguard confidential information, support leadership with reports and events, and liaise across Product, Engineering, Sales, Finance, HR, Risk, Compliance and Support to keep executives informed.

Responsibilities

• Coordinate internal and external meetings with banking clients, technology partners, vendors, and senior leadership.
• Prepare meeting agendas, presentations, reports, minutes, and executive briefing materials.
• Track action items, deadlines, deliverables, and follow-ups from executive meetings.
• Coordinate executive travel, including flights, hotels, transportation, and expense reporting.
• Serve as a key communication point between executives, employees, clients, and external stakeholders.
• Handle confidential business, financial, client, and employee information with a high degree of discretion.
• Support preparation for client meetings, leadership reviews, steering committee meetings, and business presentations.
• Maintain organized records, documents, contracts, presentations, and executive correspondence.
• Assist executives with expense management, invoices, purchase orders, and administrative approvals.
• Coordinate with departments such as Product, Engineering, Sales, Finance, HR, Risk, Compliance, and Customer Support.
• Monitor important business deadlines and proactively remind executives about pending actions.
• Support preparation of management reports, dashboards, presentations, and business updates.
• Assist with planning company events, leadership meetings, client visits, workshops, and conferences.
• Manage incoming communications and prioritize issues requiring executive attention.
• Perform research and gather information needed for executive decision-making.
• Support special projects and ad-hoc assignments initiated by senior leadership.

Job description

Roles & Responsibilities

• Coordinate internal and external meetings with banking clients, technology partners, vendors, and senior leadership.
• Prepare meeting agendas, presentations, reports, minutes, and executive briefing materials.
• Track action items, deadlines, deliverables, and follow-ups from executive meetings.
• Coordinate executive travel, including flights, hotels, transportation, and expense reporting.
• Serve as a key communication point between executives, employees, clients, and external stakeholders.
• Handle confidential business, financial, client, and employee information with a high degree of discretion.
• Support preparation for client meetings, leadership reviews, steering committee meetings, and business presentations.
• Maintain organized records, documents, contracts, presentations, and executive correspondence.
• Assist executives with expense management, invoices, purchase orders, and administrative approvals.
• Coordinate with departments such as Product, Engineering, Sales, Finance, HR, Risk, Compliance, and Customer Support.
• Monitor important business deadlines and proactively remind executives about pending actions.
• Support preparation of management reports, dashboards, presentations, and business updates.
• Assist with planning company events, leadership meetings, client visits, workshops, and conferences.
• Manage incoming communications and prioritize issues requiring executive attention.
• Perform research and gather information needed for executive decision-making.
• Support special projects and ad-hoc assignments initiated by senior leadership.