Executive Assistant

A.J. Davidoff LLC; Mission (KS); Hybrid; USD 31,000 - 78,000; Part time

Job summary

A.J. Davidoff LLC is seeking a part-time Executive Assistant to support a small, high-level legal and consulting practice.

You will manage communications, priorities, and workflow for the principal with autonomy and professional judgment, coordinating with attorneys, executives, and technical experts. The role protects the principal’s time for billable work, thought leadership, and client relationships, using structured triage, calendar management, and timely follow-ups.

Qualifications

• Experience in legal or professional services preferred.
• Prior experience supporting a senior executive or coordinating high-responsibility work.
• Proficiency with Outlook, Word, Excel; comfortable adopting new systems and AI-enabled workflows.
• Bachelor’s degree or equivalent professional experience typical.
• Part-time role: ~15–25 hours per week.
• In-person role based in the Houston Park Ten area.
• Compensation: $40–$60 per hour, commensurate with experience.

Responsibilities

• Serve as the point of control for information flow, time allocation, and work progression.
• Exercise real-time judgment on what requires the principal’s attention and how to structure communications.
• Manage the calendar to support focus, preparation, and momentum.
• Maintain relationships and commitments with timely follow-ups and clear records.
• Identify friction points and implement simple, reliable systems to improve operations.

Skills

Judgment

Professional communication

Reliability

Attention to detail

Discretion

Ownership & initiative

Team collaboration

Professional presence

Continuous improvement

Education

Bachelor’s degree or equivalent

Tools

Outlook

Word

Excel

AI-enabled workflows

Job description

Job Description:

This is not a traditional administrative role. It is a part-time Executive Assistant position within a small, high-level consulting practice where independent judgment and close coordination are both required. You will operate with the trust and authority to manage communication, priorities, and workflow on behalf of the principal, while ensuring alignment across a small, highly collaborative team. The role requires the ability to learn quickly, understand intent, make sound decisions in ambiguous situations, and communicate professionally with attorneys, executives, and technical experts. The work supports high-stakes legal and consulting matters where accuracy, judgment, and professionalism are essential. This role is best suited to someone who works comfortably with autonomy, exercises strong judgment, and prefers responsibility over narrowly defined tasks.

Mission

Ensure the principal’s time is consistently protected for billable work, thought leadership, and high-value client relationships.

Outcomes

Success in this role is defined by the consistent protection of time, clarity of communication, and reliable execution across all areas of the practice.

• The principal’s schedule consistently protects time for high-value work, with uninterrupted blocks reserved for deep work, preparation, and client matters
• All incoming communications are triaged, prioritized, and acted on within 24 hours, with routine matters handled independently and appropriately
• The calendar is actively managed to support priorities, ensuring meetings are purposeful, preparation is complete, and time is used effectively
• Relationship-building activity is consistent, with meetings occurring regularly and all follow-ups completed within 48 hours
• A complete and current record of relationships, interactions, and next actions is maintained, with no missed commitments or lost information
• The majority of routine communication and decisions are handled without principal involvement, reflecting sound judgment and earned trust

Role Description and Expectations

This role operates at the center of the practice’s daily workflow, ensuring that communication, priorities, and commitments remain aligned with the most important work.

• Serve as the point of control for information flow, time allocation, and work progression
• Exercise judgment in real time, determining what requires the principal’s attention, what can be handled independently, and how communication should be shaped before it is sent
• Manage the calendar as a tool for focus and momentum, anticipating conflicts, preparing for commitments, and structuring time to support sustained, high-value work
• Maintain continuity across relationships and commitments by tracking interactions, next actions, and follow-through so that nothing is lost

Over time, you will improve how the practice operates by identifying friction points and implementing simple, reliable systems. As capability and trust are demonstrated, the scope of the role will expand to include greater responsibility and independent decision-making.

Ideal Candidate

This role is best suited to a professional who demonstrates the following:

• Sound judgment and prioritization, with the ability to quickly understand intent and act appropriately without direction
• Professional communication, both written and verbal, with the ability to represent the principal clearly and effectively in all interactions
• Operational reliability and follow-through, ensuring that commitments are executed consistently and nothing is dropped
• Attention to detail and accuracy, particularly in communication, scheduling, and recordkeeping
• Discretion and integrity, with the ability to handle sensitive information appropriately
• Ownership and accountability, taking responsibility for outcomes rather than tasks
• Initiative and independent execution, anticipating needs and moving work forward without waiting for instruction
• Collaborative mindset, working effectively within a small team where alignment and mutual support are critical
• Professional presence and composure, maintaining clarity and control in all situations
• Commitment to continuous improvement, both personally and in how the practice operates

Background and Experience

• Experience in a legal, matter-based consulting, or other professional services environment is strongly preferred
• Prior experience supporting a senior executive or operating in a high-responsibility coordination role
• Demonstrated ability to manage communication, scheduling, and follow-through in a fast-paced, high-standard environment
• Strong proficiency with standard business tools (Outlook, Word, Excel) and comfort adopting new systems and AI-enabled workflows
• Education is less important than demonstrated capability; a bachelor’s degree or equivalent professional experience is typical
• Part-time role, approximately 15–25 hours per week
• In-person role based in the Houston Park Ten area.
• Compensation: $40–$60 per hour, commensurate with experience and demonstrated capability
• The role is expected to expand in scope and hours over time as performance and trust are established

A.J. Davidoff LLC is an equal opportunity employer. We welcome applicants from diverse backgrounds, including veterans, and at any stage of their career. All qualified candidates are considered based on merit and demonstrated capability.