Executive Assistant

International Executive Service Corps; Miami Beach (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Healthcare spending accounts

Retirement plan

Paid time off

Pet insurance

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

A healthcare organization in Miami Beach is seeking an Executive Assistant to provide comprehensive support to senior leadership. Responsible for managing communications, schedules, and various administrative tasks, the ideal candidate should have a bachelor's degree and 3 years of administrative experience, preferably in healthcare. Strong proficiency in Microsoft Office and excellent communication skills are essential for success in this role. Competitive benefits are offered.

Qualifications

• 3 years of administrative experience required, preferably in a healthcare setting.
• Strong proactive skills to pre-empt senior leadership needs.
• Ability to work effectively under pressure in a fast-paced environment.

Responsibilities

• Composes communication for senior leadership.
• Acts as the primary contact for external organizations.
• Manages calendars and schedules meetings.
• Maintains and updates the contract database.
• Performs a wide range of administrative duties.
• Generates reports and presentations.
• Schedules departmental meetings and prepares materials.

Skills

Advanced Microsoft Office proficiency

Excellent grammar and communication skills

Strong interpersonal and organizational skills

Common sense and discretion

Ability to handle multiple tasks

Education

Bachelor's degree

Job description

Executive Assistant

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

• Composes communication and general correspondences for distribution by senior leadership. Submits marketing requests and provides timely follow-up.
• The primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of senior leadership, prioritizes and escalates matters as needed.
• Serves as a liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to elevate inquiries.
• Responsible for managing calendars, scheduling meetings, and conference calls.
• Maintains and updates the contract database and ensures that all information in the database is current and compliant.
• Keeps executives informed of time‑sensitive and priority issues, ensuring appropriate follow‑up.
• Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e‑mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
• Generates reports and presentations relying on data collection and other pertinent information.
• Schedules departmental meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.

Qualifications

• Bachelor's degree preferred.
• 3 years of administrative experience required; within a healthcare setting preferred.
• Advanced level of proficiency in Microsoft Office Suite applications.
• Must have excellent grammar and communication skills.
• Strong interpersonal and organizational skills.
• Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature.
• Proactive individual who pre‑empts needs of senior leadership.
• Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.

Benefits

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On‑site housing for select positions and more!