Executive Assistant

Mount Sinai Medical Center; Miami Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Retirement plan

Paid time off

On-site housing for select positions

Job summary

Mount Sinai Medical Center in Miami Beach is seeking an experienced executive assistant to support the Chief Operating Officer and Vice President. The role requires delivering high-level secretarial services, coordinating calendars, and ensuring efficient operations of the executive office.

The ideal candidate has at least five years in an executive setting, strong discretion, and proficiency with MS Office.

Qualifications

• 2 years of college or equivalent preferred.
• Minimum 5 years in an executive office.
• Experience handling confidential information.

Responsibilities

• Provides direct secretarial support to the COO and/or VP.
• Manages correspondence, mail, and scheduling for executive offices.
• Oversees ordering of office and dietary supplies with discretion.
• Assists with interview scheduling for executive positions.
• Maintains confidentiality and professional relationships.

Skills

Executive secretarial support

Scheduling and calendar management

Confidentiality and discretion

Communications skills

Microsoft Office

Education

Two years of college or equivalent

Tools

MS Office

Job description

As Mount Sinai grows, so does our legacy in high-quality health care.Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.Culture of Caring: The Sinai WayOur hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.Department:Job Description Summary:Position ResponsibilitiesProvides direct secretarial support to the Chief Operating Officer and/or Vice President.Contributes to the smooth operations of the executive office by personally providing service to other executives when their respective assistant is on vacation or out ill as necessary.Makes minor decisions on administrative activities as needed using good judgment and common sense.Handles situations with administrators, co-workers and patients, while using discretion and common sense.Orders office supplies and dietary supplies taking monthly turns with the other secretarial staff but oversees all of the ordering to be certain that an adequate supply level is kept.Reads and understands all paperwork that comes across desk to enable more effective working relationships with Chief Operating Officer and/or Vice President.Opens all incoming mail and arranges in a manner acceptable to Chief Operating Officer and/or Vice President. Uses discretion and good judgment when receiving confidential mail and appropriately distributes mail not required to go to the COO and/or VP.Independently prepares check requests and purchase requests obtaining the necessary approvals and correct account coding.Determines dietary requirements for meetings, if any, places order and follows through to be certain that all preparations are completed.Maintains the highest level of confidentiality at all times never deviating from this standard.Establishes and maintains effective interpersonal relationships with co-workers, other members of hospital departments and members of the Board of Trustees.Independently prepares check requests for signature obtaining the appropriate signatures and coding as necessary.Participates in the office rotation of ordering supplies (dietary and office), maintaining appropriate levels of stock and inform co-workers of low stock levels when it is their month to do the ordering.Schedules interviews for candidates for executive positions.QualificationsLicense/Registration/CertificationNot applicableEducation2 years of college or equivalent preferred.ExperienceMinimum of 5 years experience in executive office.Benefits:We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:Health benefitsLife insuranceLong-term disability coverageHealthcare spending accountsRetirement planPaid time offPet InsuranceTuition reimbursementEmployee assistance programWellness programOn-site housing for select positions and more!Degree Requirements:Certification: