Administrative Assistant

Jessie Trice Community Health System, Inc.; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Jessie Trice Community Health System, Inc. is seeking an Administrative Assistant to support the CEO’s executive assistant and daily office operations in a corporate Miami setting.

The role focuses on calendar management, communications, document prep, and meeting logistics to ensure smooth workflow for managers and teams. Requirements include 3–5 years of admin or executive support experience, preferably in healthcare or nonprofit, with excellent communication, organization, and discretion.

Qualifications

• Excellent verbal & written communication skills.
• Strong organizational and time management abilities.
• Exceptional notetaking and minute-taking skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Draft and send emails, memos, and business correspondence.
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Maintain organized filing systems and accurate records.
• Coordinate travel arrangements and event logistics.

Skills

Communication

Organization

Time management

Notetaking

Tools

Microsoft Office

Job description

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Administrative Assistant

Exec/Administration - Corporate Active - Regular full-time CORPORATE, Miami, FL, US

2 days ago Requisition ID: 1296

Position Summary:

Administrative Assistant will assist the Exe Assistant to the CEO by supporting the daily office operations by managing schedules, coordinating communications, preparing documents, and ensuring efficient workflow for managers and teams. This role includes calendar management, drafting correspondence, organizing meetings, maintaining records, and providing general administrative support to keep the department running smoothly and efficiently.

Core Responsibilities include but are not limited to the following:

Manage calendars, schedule meetings, and coordinate conference rooms.

Draft, proofread, and send emails, memos, and business correspondence.

Prepare meeting agendas, take minutes, and distribute follow-up actions.

Maintain organized filing systems and accurate records.

Coordinate travel arrangements and event logistics.

Support office operations, including supply management and vendor coordination.

DETAILS OF EDUCATION AND SPECIAL SKILLS REQUIRED:

Minimum of 3-5 years of administrative or executive support experience, preferably supporting senior leadership or CEO.

Healthcare, nonprofit or corporate environment experience preferred.

Excellent verbal & written communication skills with strong organizational and time management abilities.

Ability to handle highly confidential and sensitive information with discretion.

Strong attention to detail and accuracy.

Exceptional notetaking & minute-taking skills with ability to accurately document discussions, decisions, action items and meeting outcomes.

Ability to prepare, edit, and distribute meeting minutes timely and efficiently.

Strong proof reading and document formatting skills

Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Ability to work independently and exercise sound judgment.

Must be proficient in Microsoft Office Suite (Outlook, Work, Excel, Power Point, Teams and or Zoom)

SPECIAL REQUIREMENTS:

Bilingual ( English/ Spanish or English/ Creole) preferred