Bilingual Executive Assistant to CEO | Travel & Calendar

ADP, Inc.; Miami (FL); On-site; USD 48,000 - 52,000; Full time

Job summary

Nation Security, LLC seeks an organized Executive Administrative Assistant to directly support the CEO at our Miami headquarters. The role requires proactive calendar management, travel planning, and high-visibility coordination with clients and staff in English and Spanish.

The ideal candidate will have 3+ years of admin experience, be fluent in English and Spanish, and excel in fast-paced, confidential environments. This full-time position anchors in Miami, with standard corporate benefits.

Qualifications

• 3+ years of administrative support experience, with at least 1–2 years supporting a C‑level executive.
• Fluency in English and Spanish (written and spoken) for stakeholder communication.

Responsibilities

• Manage CEO’s calendar, meetings, and executive reviews across Florida service areas.
• Coordinate travel arrangements and logistics for rapid client/franchise locations.
• Screen and route calls/emails in both English and Spanish; draft professional correspondence.
• Prepare agendas, reports, and briefing materials for weekly executive meetings.
• Handle departmental admin tasks such as expense reporting, invoicing, and office supply management.
• Maintain confidentiality and safeguard sensitive information.

Skills

3+ years administrative experience

Bilingual English/Spanish

Tools

Microsoft Office

CRM software

Project management software

Job description

Nation Security, LLC seeks an organized Executive Administrative Assistant to directly support the CEO at our Miami headquarters. The role requires proactive calendar management, travel planning, and high-visibility coordination with clients and staff in English and Spanish.

The ideal candidate will have 3+ years of admin experience, be fluent in English and Spanish, and excel in fast-paced, confidential environments. This full-time position anchors in Miami, with standard corporate benefits.