Executive Assistant

Juniper West Corp.; Mesa (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Juniper West Corp. in Mesa, AZ is seeking an Executive Assistant for full-time employment. The role supports the executive with scheduling, travel, meeting prep, and document management, offering a salary range of $38,000 to $51,916 and a comprehensive benefits package.

Candidates should have at least 1 year of executive assistant experience, a high school diploma or equivalent, and strong Microsoft Office skills. A bachelor's degree and 3 years' experience are preferred.

Qualifications

• High school diploma or equivalent with at least 1 year of executive assistant experience.
• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Ability to work independently and as part of a team.
• Knowledge of industry-specific software and tools is a plus.

Responsibilities

• Manage the executive's schedule, appointments, meetings, and deadlines.
• Arrange travel plans, bookings, and visas; handle passport requirements.
• Prepare materials for meetings, including agendas and presentations.
• Manage correspondence, drafting and tracking emails, letters, and communications.
• Maintain and update records, contact info, meeting notes, and project files.
• Assist with event planning, vendor coordination, and logistics.
• Coordinate with departments to gather information and resolve issues.
• Prepare presentations, reports, and materials for executive meetings.
• Provide administrative support for special projects and initiatives.
• Demonstrate strong organizational skills, attention to detail, and multitasking.

Skills

Organizational skills

Time management

Communication

Independence

Teamwork

Education

High school diploma or equivalent

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Excel

Job description

Job Summary

Juniper West Corp. seeks an Executive Assistant in Mesa, AZ, for full-time employment. This role offers a salary range of $38,000 to $51,916 and a comprehensive benefits package.

Responsibilities

• responsible for managing the executive's schedule, which includes coordinating appointments, meetings, and deadlines.
• arranging and confirming travel plans, including booking flights, hotels, and transportation, as well as handling visa and passport requirements.
• prepare and organize materials for executive meetings, such as agendas, presentations, and supporting documents.
• manage correspondence, which includes drafting, sending, and tracking emails, letters, and other communications.
• maintain and update records, including contact information, meeting notes, and project files.
• assist with event planning, which may involve coordinating with vendors, managing budgets, and ensuring all logistics are in place.
• manage the executive's calendar, including scheduling meetings and travel arrangements.
• Prepare and distribute agendas, meeting materials, and follow-up documents.
• Handle correspondence, including emails, calls, and meetings, with a high degree of professionalism.
• Maintain and update the executive's files and records, ensuring accuracy and organization.
• Coordinate with various departments to gather information and resolve issues efficiently.
• Assist in the preparation of presentations, reports, and other materials for executive meetings.
• Provide administrative support for special projects and initiatives as needed.
• This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Benefits

• comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Qualifications

• Applicants must have a high school diploma or equivalent, and at least one year of executive assistant experience. Strong organizational skills, proficiency in Microsoft Office, and the ability to multitask are essential.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Ability to work independently and as part of a team.
• Knowledge of industry-specific software and tools is a plus.