EXECUTIVE ASSISTANT

Worlds-Away,-LLC; Memphis (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation & PTO

Healthcare options

401K Plan

Job summary

Worlds-Away, LLC, a designer furniture, accessory, and lighting wholesaler, seeks an Executive Assistant on-site in Memphis. You will provide high-level administrative support to the Owners, manage calendars, coordinate travel, and act as the primary contact for clients and partners.

Ideal candidates have 2+ years as an administrative assistant, strong communication, and proficiency in Microsoft Office. Occasional travel or errands and comfort with on-site dogs are expected.

Qualifications

• Associates degree or equivalent experience required.
• 2+ years' experience as an administrative assistant or related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Outlook, Excel).
• Strong time management and multitasking abilities.
• Attention to detail and accuracy; capable of tracking work.
• Maintains confidentiality with discretion for sensitive information.
• Knowledge of Personal Identifiable Information (PII).
• Adaptability in a fast-paced environment.

Responsibilities

• Proactively manage the Executive's calendar using Microsoft Outlook.
• Schedule meetings for up to ten staff and external partners; weekly and monthly.
• Coordinate travel including air, ground transport, hotels, dining, and itineraries.
• Serve as first point of contact for clients, executives and partners; greet visitors.
• Promptly answer calls and emails; manage multiple phone lines.
• Learn inventory system to assist the team in customer service.
• Clerical tasks: mail samples, filing, and organizing supply cabinets.
• Run occasional errands; comfortable with on-site dogs.
• Hours: 8:00 AM to 5:00 PM, Monday - Friday; full-time on-site.
• Knowledge of NetSuite is a plus.

Skills

Communication skills

Microsoft Office

Time management

Attention to detail

Confidentiality

PII knowledge

Adaptability

Education

Associate degree

Tools

NetSuite

Job description

Industry: Designer furniture, accessory, and lighting for highend wholesale company engaged in design and distribution.

We are seeking a unique experiencedExecutive Assistant to join ourteam!
You will provide knowledgeable customer service and high-level administrative support to ourOwners.

Responsibilities

• Manages theExecutive’s calendar pro-actively, using Microsoft Outlook.
• Scheduling andorganizing meetings for up to ten internal staff and various external partners;weekly and monthly.
• Coordinates allaspects of travel for Executives and various staff including air and groundtransportation, hotel reservations, dining arrangements, and detailed itinerarypreparation.
• Acts as the firstpoint of contact for clients, executives, and external partners. Ensures aprofessional and welcoming environment by greeting them upon entry.
• Promptly answer andrespond to phone calls and email messages.
• Manage multiplephone lines and assist customers as required
• Learn inventorysystem to assist our team in providing excellent customer assistance.
• Clerical tasksinclude mailing out samples, filing, and maintaining organized supply cabinets.
• Run OccasionalErrands
• Must be comfortablewith on-site dogs.
• Accountable to afull-time on-site position. Hours 8:00 AM to 5:00 PM, Monday - Friday.
• Knowledge ofNetSuite a plus

Qualifications

• Associates Leveleducation or equivalent experience
• Two (2) yearscurrent experience as an administrative assistant or related field
• Excellent writtenand verbal communication skills.
• Proficientintermediate skills in Microsoft Office (Word, OUTLOOK, Excel)
• Time managementskills, with the ability to prioritize tasks and multitask effectively.
• Strong attention todetail, accuracy, and tracking
• Ability to maintainconfidentiality and manage sensitive information with discretion.
• Knowledge inPersonal Identifiable Information (PII)
• Adaptability in a fast-paced atmosphere

Benefits

• Vacation & PTO options plus Holidays.
• Healthcare options – medical, dental, vision, and more
• 401K Plan

Compensation appropriate to experience.