Executive Assistant

Kavaliro; Melbourne (KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Kavaliro is looking for a proactive Executive Assistant in Melbourne, Kentucky, to provide essential administrative support to senior leadership. Your tasks will include managing executive schedules, communications, and coordinating travel arrangements. Candidates should have over 3 years of relevant experience, strong organizational and communication skills, and proficiency in tools like Microsoft Office. The role offers a dynamic, hybrid work environment with opportunities to support important projects and initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Provide direct administrative support to executive leadership.
• Manage complex calendars and schedule meetings.
• Serve as a key point of contact between executives and stakeholders.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Professionalism

Attention to detail

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical to ensuring executives can focus on strategic priorities by managing schedules, communications, and day-to-day logistics efficiently and professionally.

The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced environment with shifting priorities.

Key Responsibilities

• Provide direct administrative support to executive leadership
• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, presentations, and meeting materials
• Serve as a key point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with professionalism and discretion
• Coordinate meetings, agendas, and follow-ups, including taking and distributing notes
• Assist with expense reporting, invoicing, and budget tracking as needed
• Support special projects and initiatives as assigned
• Maintain organized filing systems (digital and/or physical)
• Anticipate executive needs and proactively address issues before they arise

Required Qualifications

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and integrity
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to work independently and manage competing priorities
• Strong attention to detail and follow-through

Preferred / Nice-to-Have Qualifications

• Experience supporting C-level or senior executives
• Familiarity with CRM systems, expense management tools, or project tracking software
• Experience working in fast-growing, corporate, or professional services environments
• Bachelor’s degree or equivalent professional experience

Key Success Metrics

• Executive satisfaction and efficiency
• Accuracy and timeliness of scheduling and communicationsStrong stakeholder relationships
• Smooth execution of meetings, travel, and special projects

Work Environment

• Professional, fast-paced environment
• Hybrid or on-site depending on business needs
• Occasional flexibility outside standard business hours may be required

Equal Employment Opportunity

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.