Executive Assistant

SelecSource; Lyons (GA); On-site; USD 45,847,000 - 53,451,000; Full time

Job summary

SelecSource is seeking an Executive Assistant to support the Plant Manager and leadership team at our Lyons, GA facility. The role focuses on coordinating office operations, scheduling, communications, and confidential administrative tasks in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail-oriented, and professional, with strong MS Office skills and the ability to handle sensitive information discreetly.

Qualifications

• Professional, organized and detail-oriented; able to handle confidential information with discretion.
• Experience coordinating office operations and executive support in a fast-paced setting.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements and expense reporting.
• Prepare, edit and distribute correspondence, presentations, reports and documents.
• Screen and prioritize emails, calls, visitors and other communications.
• Support leadership with strategic initiatives and special projects.
• Oversee daily office operations and maintain filing systems.
• Monitor supplies and coordinate maintenance or service needs.
• Serve as liaison between plant personnel and corporate departments.
• Coordinate meetings, conferences and plant events; prepare agendas and minutes.
• Greet and assist visitors, vendors and external partners.
• Compile and review reports and operational data; maintain confidential records.
• Assist with budgets, purchasing, invoices and administrative expenses.
• Support audit preparation and compliance documentation.
• Assist with onboarding, scheduling interviews and personnel documentation.
• Support training coordination and employee communication initiatives.

Skills

Organizational skills

Communication

Time management

Discretion

Problem solving

Independence

Interpersonal skills

MS Office proficiency

Job description

Now Hiring!!! Executive Assistant Location: Lyons, GA Department: Administration Reports To: Plant Manager Starting Pay: $16/hour Schedule: Monday to Thursday 8:00AM to 5:00PM

Position Summary

SelecSource is seeking a professional and highly organized Executive Assistant to support the Plant Manager and leadership team at one of our clients while helping ensure the efficient operation of administrative functions within the facility. This position will coordinate office operations, executive support, communications, scheduling, records, meetings, and special projects. The ideal candidate will be professional, organized, detail-oriented, and able to handle confidential information with discretion in a fast-paced manufacturing environment.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, accommodations, and expense reporting.
• Prepare, edit, and distribute correspondence, presentations, reports, and business documents.
• Screen and prioritize emails, phone calls, visitors, and other communications.
• Support leadership with strategic initiatives, special projects, and administrative needs.
• Oversee daily office operations and maintain office procedures and filing systems.
• Monitor office supplies and equipment and coordinate maintenance or service needs.
• Serve as a liaison between plant personnel and corporate departments.
• Coordinate meetings, conferences, and plant events.
• Prepare agendas, meeting materials, and meeting minutes.
• Greet and assist visitors, vendors, and external business partners.
• Compile, review, and distribute reports, spreadsheets, and operational data.
• Maintain confidential records and sensitive business information.
• Assist with budgets, purchasing, invoices, and administrative expenses.
• Support audit preparation and compliance documentation.
• Assist with employee onboarding, interview scheduling, candidate visits, and personnel documentation.
• Support training coordination and employee communication initiatives.

Qualifications & Skills

• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• High level of professionalism and discretion when handling confidential information.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships across all levels of an organization.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and accuracy.

Work Environment

The position is primarily based in an office environment but may require periodic access to production and warehouse areas. Candidates should be comfortable working in a manufacturing environment with varying temperatures and moderate noise levels. When entering production areas, required PPE may include hair/beard nets, safety glasses, hearing protection, safety-toe footwear, and other facility-required PPE.

Physical Requirements

The position requires frequent sitting, keyboarding/data entry, and telephone use, with occasional standing, walking, bending, reaching, twisting, and stair climbing. The position may require lifting up to 25 lbs. occasionally, with heavier lifting occurring rarely.

Safety & Compliance

The Executive Assistant is expected to follow all company safety policies and procedures, Good Manufacturing Practices (GMPs), food safety and security requirements, and all required PPE procedures when entering operational areas.