Executive Assistant

Confidential; Los Angeles (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Confidential is seeking an Executive Assistant in the West LA area to support several senior professionals in a fully onsite role. The ideal candidate will thrive in a busy, fast-paced environment, keeping operations running smoothly and maintaining a positive demeanor.

The role requires managing complex calendars, coordinating travel, and handling expense reports, with at least 5 years of experience and proficiency in Microsoft Outlook and Office Suite.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar role.
• Experience supporting senior professionals in a fast-paced environment.
• High degree of discretion and professionalism.

Responsibilities

• Manage multiple complex calendars and coordinate scheduling across time zones.
• Book domestic and international travel, including itineraries.
• Prepare expense reports and support special projects as needed.
• Serve as a reliable point of contact across teams and maintain a positive demeanor.

Skills

Calendar management

Travel coordination

Expense reports

Executive support

Microsoft Outlook

Microsoft Office

Tools

Microsoft Outlook

Microsoft Office

Job description

A leading finance firm is seeking a detail-oriented Executive Assistant to join their team and support several senior professionals. This position is ideal for someone who thrives in keeping a busy, fast-paced environment organized and making sure that the firm is running smoothly. This role is a fully onsite position in the West LA area.

The Executive Assistant will be responsible for managing multiple complex calendars, scheduling across time zones, booking domestic and international travel which would include itineraries, preparing expense reports, supporting special projects, and serving as a reliable point of contact across teams. This individual must be dependable and highly organized, able to anticipate needs and take proactive steps to ensure everything is running smoothly, all while maintaining a positive demeanor.

Previous experience in financial, client-facing environments is highly preferred, as well as at least 5 years of experience as an Executive Assistant. Candidates must have expertise in Microsoft Outlook and Office suite, and a high degree of discretion.