Executive Assistant

Artists First; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Artists First is seeking an experienced entertainment Assistant in Los Angeles. The role requires proactive, detail-oriented multitasking with excellent communication.

You will support partners, managers, and producers with scheduling, travel planning, submissions, and record-keeping, while coordinating with agents, publicists, attorneys, and productions on behalf of clients. Ideal candidates have 2+ years in entertainment support, strong written and verbal communication, and a willingness to

Qualifications

• Minimum 2+ years of experience as an entertainment assistant.
• Agency/management experience strongly preferred.
• Excellent communicator in written and verbal form.
• Strong problem-solving and analytical skills.
• Self sufficiency; anticipate needs, be proactive, and follow through.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Based in Los Angeles and willing to commute to Century City office 5-days a week.

Responsibilities

• Act as key administrative support for a Partner/Manager/Producer.
• Execute administrative needs including rolling calls, scheduling, submissions, file organization and record-keeping.
• Manage calendars, coordinate travel, prepare itineraries, organize auditions, and other administrative tasks for the manager and clients.
• Communicate directly with agent teams, publicists, attorneys, productions, and other external parties on behalf of clients.
• Assist with internal meetings.

Skills

Communication skills

Attention to detail

Proactive self-starter

Multitasking

Problem-solving

Team player

Agency/management experience

Job description

Artists First is seeking an experienced entertainment Assistant. The ideal candidate is a proactive self-starter with excellent communication skills and impeccable attention to detail. The ability to multitask, manage a high-volume of information, and handle shifting priorities is essential to the position.

RESPONSIBILITIES

• Act as key administrative support for a Partner/Manager/Producer
• Execute administrative needs including rolling calls, scheduling, submissions, file organization and record-keeping
• Manage calendars, coordinate travel, prepare itineraries, organize auditions, and other administrative tasks for the manager and clients
• Communicate directly with agent teams, publicists, attorneys, productions, and other external parties on behalf of clients
• Assist with internal meetings

SKILLS AND QUALIFICATIONS

• Minimum 2+ years of experience as an entertainment assistant. Agency/management experience strongly preferred
• Excellent communicator in written and verbal form
• Strong problem-solving and analytical skills
• Self sufficiency; the ability to anticipate needs, be proactive, and follow through
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Interest in growing as a manager preferred
• Based in Los Angeles and willing to commute to our Century City office 5-days a week.

ABOUT THE COMPANY

Artists First is a leading talent management and production company with offices in Los Angeles, New York, and Chicago. We produce TV shows and feature films as well as represent and manage the careers for some of the finest actors, writers, directors, and producers in the entertainment industry. Our unique culture and care for each other and our clients are just some of the reasons why Artists First is among the entertainment industry's best places to work. The company has been in business for over 25 years and continues to be an extremely competitive, vibrant, and cutting-edge management company within the industry.

Artists First is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as an individual with a disability.