Executive Assistant, People

Doist; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

UTA seeks an Executive Assistant to join our People Team in Beverly Hills, California. The role requires precise, detail-oriented administrative skills and excellent communication. You will manage heavy scheduling, phone calls, and multiple projects in a fast-paced office environment.

The position is in-office based in Beverly Hills, with a salary range of $25.00 to $30.00 per hour, commensurate with experience and skills.

Qualifications

• 3+ years of experience supporting senior level executives.

Responsibilities

• Significant email and calendar management (via Outlook) and coordination.

Skills

Calendar management

Email management

Project management

Attention to detail

Discretion

Communication

Interpersonal skills

Time management

Team player

Education

3+ years supporting senior executives

Tools

Outlook

Excel

PowerPoint

Word

Workday

Asana

Job description

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California.

The salary range for this role is $25.00 to $30.00 commensurate with experience and skills.

What You Will Do

• Significant email and calendar management (via Outlook) and coordination
• Task and project management (reminder of to-dos, deadlines, email drafts, etc.)
• Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function
• Assist in pulling data reports from Workday and preparing basic data, on request
• Book travel and complete expenses report management
• Efficiently coordinate interviews between candidates and interviewers within the organization
• Maintains candidate database and oversees incoming inquiries
• Prepare and post jobs as necessary
• Continuously developing business knowledge and acumen of company and departmental objectives
• Coordinate UTA hosted events when needed

What You Will Need

• 3+ years of experience supporting senior level executive(s) required
• Experience in Human Resources is preferred
• Strong proficiency in Excel, PowerPoint, Outlook, Word
• Working knowledge of Workday and Asana
• Strong business acumen and interest in the media, sports, and entertainment industries
• High degree of professionalism and discretion
• Proactive, dependable work ethic
• Ability to perform effectively under pressure in a fast-paced environment
• Collaborative, positive team player willing to go the extra mile
• Strong customer-service orientation with excellent communication and interpersonal skills
• Exceptional attention to detail and sound problem-solving and decision-making skills
• Strong prioritization and time-management skills with the ability to meet deadlines

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTAUTA

UTAUTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.https://www.unitedtalent.com/privacy-policy