Executive Assistant, People

United Talent Agency; Santa Monica (CA); On-site; USD 71,635,000 - 85,962,000; Full time

Job summary

United Talent Agency is seeking an Executive Assistant to join the People Team in Beverly Hills, CA. The role focuses on precise organizational work, heavy scheduling, and administrative tasks in an in-office setting.

Responsibilities include email/calendar management, data reporting in Workday, travel bookings, and coordinating interviews and events. Requires 3+ years supporting senior executives and strong proficiency with MS Office tools.

Qualifications

• 3+ years of experience supporting senior level executives.
• Experience in Human Resources is preferred.
• Strong proficiency in Excel, PowerPoint, Outlook, and Word.

Responsibilities

• Significant email and calendar management (Outlook) and coordination.
• Task and project management (reminders of to-dos, deadlines, email drafts, etc.).
• Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function.
• Assist in pulling data reports from Workday and preparing basic data, on request.
• Book travel and complete expenses report management.
• Coordinate interviews between candidates and interviewers; maintain candidate database.
• Prepare and post jobs as necessary.
• Develop business knowledge and objectives of the company and department.
• Coordinate UTA hosted events when needed.

Skills

Excel

PowerPoint

Outlook

Word

Communication skills

Discretion

Scheduling

Time management

Tools

Workday

Asana

Job description

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California.

The salary range for this role is $25.00 to $30.00 commensurate with experience and skills.

What You Will Do

• Significant email and calendar management (via Outlook) and coordination

• Task and project management (reminder of to-dos, deadlines, email drafts, etc.)

• Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function

• Assist in pulling data reports from Workday and preparing basic data, on request

• Book travel and complete expenses report management

• Efficiently coordinate interviews between candidates and interviewers within the organization

• Maintains candidate database and oversees incoming inquiries

• Prepare and post jobs as necessary

• Continuously developing business knowledge and acumen of company and departmental objectives

• Coordinate UTA hosted events when needed

What You Will Need

• 3+ years of experience supporting senior level executive(s) required

• Experience in Human Resources is preferred

• Strong proficiency in Excel, PowerPoint, Outlook, Word

• Working knowledge of Workday and Asana
• Strong business acumen and interest in the media, sports, and entertainment industries
• High degree of professionalism and discretion
• Proactive, dependable work ethic
• Ability to perform effectively under pressure in a fast-paced environment
• Collaborative, positive team player willing to go the extra mile
• Strong customer-service orientation with excellent communication and interpersonal skills
• Exceptional attention to detail and sound problem-solving and decision-making skills
• Strong prioritization and time-management skills with the ability to meet deadlines

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies

• Access to the tools, leadership, and resources you will need to create and drive a center of excellence

• The opportunity to do the best work of your career

• Work in an inclusive and diverse company culture

• Competitive programs to support your well-being

• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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