Executive Assistant

Personal Home Care Plus; Littleton (CO); On-site; USD 52,000 - 78,000; Full time

Job summary

Personal Home Care Plus is seeking a highly organised executive assistant to provide comprehensive administrative support for senior management. The role focuses on maintaining efficient operations, coordinating executives' schedules, and ensuring smooth communication with internal and external stakeholders.

The ideal candidate will manage documents, travel logistics, and meeting preparation, while handling confidential information with discretion.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage schedules and coordinate appointments for executives.
• Prepare and organise documents, reports, and presentations.
• Act as the point of contact between executives and internal/external clients.
• Handle travel arrangements and itineraries efficiently.
• Assist in the preparation of meetings, including agenda setting and minute taking.
• Maintain filing systems and ensure the confidentiality of sensitive information.

Skills

Executive support

Scheduling

Document preparation

Travel arrangements

Meeting support

Confidential information handling

Tools

Microsoft Office

Job description

Overview

We are seeking a highly organised and proactive individual to provide comprehensive administrative support within a dynamic environment. The successful candidate will play a vital role in ensuring the smooth operation of our daily activities and will be integral to supporting senior management.

Key Responsibilities

• Manage schedules and coordinate appointments for executives.
• Prepare and organise documents, reports, and presentations.
• Act as the point of contact between executives and internal/external clients.
• Handle travel arrangements and itineraries efficiently.
• Assist in the preparation of meetings, including agenda setting and minute taking.
• Maintain filing systems and ensure the confidentiality of sensitive information.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.

Nice to have

• Experience in a healthcare or home care setting.
• Knowledge of project management software.
• Familiarity with social media platforms and marketing.