Executive Assistant

Creative Solutions Services, LLC; Jacksonville (FL); Hybrid; USD 21,000 - 33,000; Full time

Job summary

Creative Solutions Services, LLC is seeking an Administrative Assistant in Jacksonville, FL for a 5-month Hybrid role. The incumbent will support executives by managing calendars, handling travel and communications, and preparing minutes and reports.

This position emphasizes strong organization and professional communication. The role requires attention to detail, solid administrative services experience, and the ability to coordinate with internal and external stakeholders in a hybrid work

Qualifications

• Administrative services experience.
• Strong attention to detail.
• Excellent oral communication skills.
• Strong planning and organizational abilities.

Responsibilities

• Communicate with executives and line management to gather and convey relevant information.
• Answer manager's phone line, document accurate messages, and handle calls with appropriate judgment.
• Manage the calendar of multiple executives proactively, effectively resolving conflicts in a professional manner.
• Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments.
• Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepare correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.

Skills

Administrative services

Attention to detail

Oral communications

Planning

Job description

Up to $24.86 per hour Jacksonville, FL Hybrid

Job Description

Summary:

• Duration: 5 months
• Work Mode: Hybrid schedule requirement of a minimum of 4 days per week

Responsibilities:

• Communicate with executives and line management to gather and convey relevant information.
• Answer manager's phone line, document accurate messages, and handle calls with appropriate judgment.
• Manage the calendar of multiple executives proactively, effectively resolving conflicts in a professional manner.
• Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments.
• Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepare correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.

Requirements:

• Administrative Services
• Attention to Detail
• Oral Communications
• Planning