Executive Assistant

Jobot; Irvine (CA); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

10% bonus

Job summary

Jobot seeks an ambitious Executive Assistant in Irvine to partner with the CEO on growth strategy, AI enablement, and revenue initiatives. This role goes beyond calendar tasks to influence strategic projects, business operations, and technology adoption across the company.

You will work closely with the CEO, manage complex schedules, coordinate travel, and own high‑priority projects that impact multiple departments. A strong, tech‑savvy, and proactive mindset is essential.

Qualifications

• Experience supporting C‑suite or senior executive leadership.
• Highly organized, proactive, discreet, and able to navigate changing priorities.
• Strong business judgment, communication skills, and confidence working across levels of an organization.

Responsibilities

• Serve as a trusted partner to the CEO, managing complex scheduling, travel, priorities, correspondence, and day-to-day executive needs.
• Drive strategic initiatives and special projects across the business, ensuring accountability and follow-through.
• Partner across departments to improve processes, workflows, and operational efficiency.
• Research and organize information to support executive decision‑making.
• Identify opportunities to leverage technology and AI to improve how the organization operates.

Skills

Executive support

Calendar management

Travel coordination

Tools

AI tools

Job description

Executive Assistant

$120000 - $130000 per year | Irvine, CA | On-site | Permanent

Join a stable, growing company as a business-minded Executive Assistant supporting the CEO in growth strategy, AI enablement, and revenue generating activities.

A bit about us:

Our client is an established, innovation-driven organization based in South Orange County, California. The company has built a strong reputation for combining thoughtful design, technology, and a commitment to delivering exceptional products and experiences.

The organization is continuing to evolve how it uses technology, AI, and process innovation across the business. With a collaborative leadership team and an entrepreneurial mindset, this is an environment where curious, business-minded professionals can gain broad exposure and have a meaningful impact on how the organization operates and grows.

Why join us?

This is not a traditional Executive Assistant role. You will work directly alongside the CEO as a trusted partner while also gaining exposure to strategic projects, business operations, technology, and AI initiatives across the organization.

This opportunity is particularly compelling for someone who enjoys being an EA but wants their career to extend beyond calendar and administrative support. You will have the opportunity to:

• Partner closely with the CEO and gain firsthand exposure to executive‑level decision‑making.
• Take ownership of high‑priority projects that have visibility across the organization.
• Work at the intersection of people, technology, AI and business operations.
• Identify opportunities to streamline workflows and improve how the organization operates.
• Build relationships across departments and the executive leadership team.
• Explore how emerging AI tools can be applied to real business challenges.
• Grow your responsibilities as the role and organization continue to evolve.

The right person is intelligent, curious, highly organized, technologically savvy, and emotionally intelligent. You should be someone who wants to understand the "why" behind the work, is comfortable taking initiative, and is energized by finding better ways to get things done.

Job Details

Location: Irvine CA

Schedule: Monday-Friday 8:00 AM to 5:00 PM

Compensation: $120,000 to $130,000 base + 10% bonus

Reports to: CEO

What You’ll Do

• Serve as a trusted partner to the CEO, managing complex scheduling, travel, priorities, correspondence, and day-to-day executive needs.
• Drive strategic initiatives and special projects across the business, ensuring accountability and follow-through.
• Partner across departments to improve processes, workflows, and operational efficiency.
• Research and organize information to support executive decision‑making.
• Identify opportunities to leverage technology and AI to improve how the organization operates.

What We’re Looking For

• Experience supporting C‑suite or senior executive leadership.
• Highly organized, proactive, discreet, and comfortable navigating changing priorities.
• Strong business judgment, communication skills, and confidence working across all levels of an organization.
• Tech‑savvy with exposure to AI and generative AI tools.
• Curious, resourceful, and comfortable taking ownership of ambiguous projects.

This is an ideal opportunity for an experienced Executive Assistant who loves executive support but wants greater exposure to strategy, operations, technology, and the broader business.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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