Executive Assistant

Jobot; Los Angeles (CA); On-site; USD 120,000 - 140,000; Full time

Job summary

Jobot is seeking an Executive Assistant to directly support the CEO in Los Angeles. This role goes beyond traditional EA duties, encompassing strategic projects, operations, and technology initiatives to drive the business forward.

You will manage calendars, travel, and communications while partnering with senior leadership on cross-functional efforts. The role offers high visibility and opportunities to influence processes and adopt AI-enabled tools.

Qualifications

• Experience directly supporting a CEO or senior C-suite executive.
• Excellent organizational and prioritization skills.
• Ability to operate independently and anticipate needs.
• Business-minded with an understanding of how an organization operates.
• Comfort with ambiguity and driving projects forward.
• Strong written and verbal communication.
• Tech-savvy with interest in AI, automation and new tools.
• Experience with AI platforms such as Claude, ChatGPT, Copilot is a strong plus.
• Onsite work in San Clemente, CA is expected.

Responsibilities

• Manage the CEO’s calendar, scheduling, travel and day-to-day priorities.
• Anticipate needs and proactively keep priorities moving.
• Coordinate meetings, agendas, materials and follow-up.
• Help track strategic initiatives and ensure action items move forward.
• Conduct research and synthesize information for the CEO.
• Support special projects across different areas of the business.
• Identify opportunities to improve processes and workflows.
• Explore and leverage AI and technology to increase efficiency.
• Work cross-functionally with executives and teams throughout the organization.
• Help the CEO stay organized across competing priorities.
• Handle sensitive and confidential information with discretion.
• Take ownership of projects outside a traditional EA scope.

Skills

Executive support to CEO

Organizational skills

Prioritization

Communication

Tools

Claude

ChatGPT

Copilot

Job description

Executive Assistant

$120000 - $140000 per year | Los Angeles, CA | On-site | Permanent

Executive Assistant to CEO | Strategic Projects & Operations | LA, CA | $120K–$140K + 10% Bonus

A bit about us:

Our client is an established, privately held consumer technology company with more than 40 years of history designing innovative products for residential and commercial environments.

Based in San Clemente, the organization combines technology, design and a strong entrepreneurial culture. They’re continuing to evolve how they operate and are looking for someone who can work directly alongside the CEO as both an exceptional Executive Assistant and a true business partner.

Why join us?

Why Join Us?

• $120K–$140K base + 10% bonus
• Direct partnership with the CEO
• High visibility across the organization and senior leadership
• Much broader scope than a traditional Executive Assistant position
• Exposure to strategic projects, operations and business initiatives
• Opportunity to help drive process improvement and AI/technology adoption
• Environment that values curiosity, initiative and new ideas
• Opportunity for the role to grow as you learn the business

Job Details

We’re looking for an Executive Assistant to support the CEO of an established consumer technology company.

This is not a traditional EA role.

You’ll certainly own the fundamentals — calendar management, travel, meetings, communication and keeping the CEO organized — but the bigger opportunity is becoming a trusted extension of the CEO across the business.

You’ll participate in strategic projects, research, business operations, process improvement and technology initiatives. The CEO is looking for someone who is naturally curious, highly organized, comfortable figuring things out independently and excited about using technology and AI to work smarter.

What You’ll Do

• Manage the CEO’s calendar, scheduling, travel and day-to-day priorities
• Anticipate needs and proactively keep priorities moving
• Coordinate meetings, agendas, materials and follow-up
• Help track strategic initiatives and ensure action items move forward
• Conduct research and synthesize information for the CEO
• Support special projects across different areas of the business
• Identify opportunities to improve processes and workflows
• Explore and leverage AI and technology to increase efficiency
• Work cross-functionally with executives and teams throughout the organization
• Help the CEO stay organized across competing priorities
• Handle sensitive and confidential information with discretion
• Take ownership of projects that may fall outside a traditional EA job description

What We’re Looking For

• Experience directly supporting a CEO or senior C-suite executive
• Strong executive presence and judgment
• Excellent organizational and prioritization skills
• Ability to operate independently and anticipate what needs to happen next
• Business-minded and genuinely interested in understanding how an organization operates
• Comfortable taking an ambiguous project and figuring out how to move it forward
• Strong written and verbal communication
• Tech savvy with an interest in AI, automation and new tools
• Experience with tools such as Claude, ChatGPT, Copilot or similar AI platforms is a strong plus
• High emotional intelligence and ability to work effectively with different personalities
• Humble, curious and willing to jump in wherever needed
• Comfortable working primarily onsite in San Clemente

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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