Executive Assistant

U.S. Fusion Energy; Illinois; On-site; USD 115,000 - 155,000; Full time

Benefits offered by this job

Salary range $115,000-$155,000

Comprehensive health benefits

Employee equity stock options

20 days PTO

Job summary

U.S. Fusion Energy in Kearny, NJ, is seeking an experienced Executive Assistant to support the executive team, manage calendars, coordinate travel, and ensure seamless operations in a fast-paced environment.

You will be the liaison between executives and internal/external stakeholders, draft and edit documents, triage communications, and maintain a highly organized workflow with a proactive, solution-oriented mindset.

Qualifications

• 5+ years of experience as an executive assistant.
• Strong organizational skills and attention to detail.
• Structured, process-driven with fast execution.
• Ability to manage competing priorities across teams.
• Excellent oral, written, and interpersonal communication.
• Startup experience and comfort with ambiguity.
• Proactive, self-directed and solutions-oriented.
• Tech-savvy with MS Office, Google Workspace, Slack and Asana.
• High integrity, discretion with confidential information.
• Bachelor's degree or higher.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and trips.
• Align time use with real-time priorities and minimize friction.
• Ensure team is prepared for meetings and avoid surprises.
• Anticipate needs and issues before they arise.
• Serve as a point of contact between executives and stakeholders.
• Triage inbound communications and draft/edit documents.
• Track action items and follow-ups; ensure nothing falls through.
• Arrange trips, events, team meetings, and offsites as required.

Skills

Executive support

Calendar management

Stakeholder communication

Prioritization & organization

Meeting coordination

Education

Bachelor's degree or greater

Tools

Microsoft Office

Google Workspace

Slack

Asana

Job description

Finance & Operations – Administrative

Kearny, NJ

Full-time

On-site

Key Responsibility Areas

Calendar

• Manage and maintain calendars, including scheduling meetings and trips.
• Collaboratively ensure that use of time is aligned with real-time priorities of the company with minimal friction.
• Ensure team is always prepared (and never surprised by) meetings.
• Anticipate needs, and issues before they arise.

Communication

• Serve as a point of contact between the executive team and various internal and external stakeholders.
• Manage and triage inbound communications.
• Draft, proofread, and edit documents, reports, communications, and other materials.

Coordination

• Track action items and follow-ups, ensuring nothing falls through the cracks.
• Arrange trips, events, team meetings, and offsite activities as required.

Ideal Experience & Skillsets

• 5+ years of work experience as an executive assistant.
• Demonstrated organizational skills and attention to detail.
• Highly structured and process-driven, with a speed and execution mindset.
• Ability to manage competing priorities across internal teams and external stakeholders.
• Excellent oral, written, and interpersonal communication skills.
• Startup experience strongly preferred; comfort with ambiguity, and an ability to thrive in a fast-paced, dynamic environment.
• Proactive, self-directed, and solutions-oriented.
• Tech-savvy: fluent in Microsoft Office, Google workspace, Slack, Asana, and similar tools; quick to learn new software.
• High integrity, discretion, and professionalism in handling confidential and sensitive information.
• Bachelor's degree or greater.

Company Benefits

• Salary range $115,000-$155,000
• Comprehensive health benefits (e.g. medical/dental/vision)
• Employee equity stock options
• 20 days PTO

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.