Executive Assistant

Jobtailor; Illinois; On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced Executive Assistant to support the CEO and CTO. You will manage calendars, coordinate travel, prepare materials, and oversee communications to ensure smooth operations across the leadership team.

This role requires bilingual English and Hebrew, strong organizational skills, and the ability to multitask under tight deadlines. You will partner with investors, coordinate events, and help prepare fundraising packages.

Qualifications

• 5+ years of experience as an Executive Assistant at the C-suite level.
• Proficient with Google Suite and Slack.
• Excellent written and verbal communication in Hebrew and English.
• Strong organizational and time-management skills.
• Ability to multitask and solve problems proactively.
• Experience booking complex travel and handling last-minute changes.
• Flexible availability, including after hours and weekends.

Responsibilities

• Provide regular reports to CEO and CTO, including daily task plans, project updates, and meeting follow-ups.
• Manage complex calendar scheduling, optimize time, and proactively resolve conflicts.
• Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries.
• Assist with fundraising activities and investor relations.
• Prepare fundraising materials and coordinate investor meetings.
• Prepare meeting agendas and compile information packages.
• Track and manage expenses and process reimbursements.
• Plan and execute corporate events.
• Attend meetings, take detailed minutes, and follow up on action items.
• Serve as the primary liaison between executives, clients, and vendors.
• Proofread, edit, and format presentations, reports, and other documents.
• Coordinate event logistics, including reservations, transportation, and entertainment.
• Manage incoming and outgoing communications, including emails and calls.
• Perform other duties as assigned by management.

Skills

Executive support

Calendar management

Travel coordination

Bilingual communication

Tools

Google Suite

Slack

Job description

• Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups
• Manage complex calendar scheduling, optimize time, and proactively resolve conflicts
• Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries
• Adjust travel plans as needed
• Assist with fundraising activities and investor relations
• Prepare fundraising materials and coordinate investor meetings
• Prepare meeting agendas and compile information packages
• Track and manage expenses and process reimbursements
• Plan and execute corporate events
• Attend meetings, take detailed minutes, and follow up on action items
• Serve as the primary liaison between executives, clients, and vendors
• Proofread, edit, and format presentations, reports, and other documents
• Coordinate event logistics, including reservations, transportation, and entertainment
• Manage incoming and outgoing communications, including emails and calls
• Perform other duties as assigned by management

Requirements

• 5+ years of experience as an Executive Assistant at the C-suite level
• Proficiency in Google Suite and Slack
• Strong technology skills
• Excellent written and verbal communication skills in Hebrew and English
• Strong organizational and time management skills
• Ability to multitask effectively
• Proactive problem-solving ability
• Positive and professional attitude
• Experience booking complex travel and handling last-minute changes
• Flexible availability, including after hours and weekends as needed

Core Competencies

Demonstrates expertise in managing executive schedules, coordinating complex travel arrangements, and facilitating effective communication between C-suite executives and stakeholders. Proficient in preparing reports, managing expenses, and organizing corporate events while maintaining a high level of professionalism and attention to detail.

Highest-signal resume keywords

• Executive Assistant Experience
• Calendar Management
• Travel Coordination
• Bilingual Communication
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Travel Booking
• Expense Management
• Report Preparation
• Meeting Coordination
• Document Proofreading

Soft Skills

• Proactive Problem-Solving
• Multitasking
• Positive Attitude
• Professionalism

Industry Keywords

• C-Suite Support
• Investor Relations
• Corporate Events
• Communication Management

Tools & Technologies

• Google Suite
• Slack