Executive Assistant

Amynta Group; Huntersville (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Amynta Group in Charlotte, NC is seeking a dedicated on-site Executive Assistant to provide high-level administrative support to senior leaders across multiple business units.

The role involves coordinating information flow, managing calendars, travel, meetings, and day-to-day office operations while protecting confidential information and maintaining professionalism across departments.

Responsibilities

• Provide proactive executive support by anticipating needs and keeping leaders organized.
• Manage calendars, monitor scheduling conflicts, and adjust as needed.
• Coordinate business travel including flights, hotels, and ground transportation.
• Coordinate virtual and in-person meetings, logistics, and materials.
• Support meetings and events, agendas, catering, facilities, and follow-up items.
• Support day-to-day office operations and administrative requests.
• Handle confidential information with discretion and sound judgment.
• Assist with special projects and other administrative initiatives.

Job description

We’re thrilled that you are interested in joining us here at the Amynta Group!

This on-site Executive Assistant role in Charlotte provides high-level administrative and office support to executive and senior leaders across multiple business units, including leaders who work both on-site and remotely. Serve as a key point of coordination and communication by building effective working relationships across departments, responding to inquiries, coordinating information flow, and helping ensure timely follow-through on business priorities and commitments.

The ideal candidate is proactive, highly organized, detail-oriented, and service-minded, with the ability to anticipate needs, manage competing priorities, exercise sound judgment, and work independently. This position is well suited for someone who enjoys supporting leaders, coordinating details, solving problems, and ensuring that important tasks and commitments stay on track.

What You’ll Do

• Provide proactive executive support by anticipating needs, managing competing priorities, following up on outstanding items, and helping leaders stay organized and focused on business priorities.
• Manage calendars proactively by monitoring for scheduling conflicts, double bookings, missed meetings, and competing priorities, and coordinating adjustments or rescheduling as needed.
• Coordinate business travel including flights, hotels, ground transportation, itineraries, and changes or cancellations, while ensuring arrangements align with preferences and business needs.
• Coordinate virtual and in-person meetings by scheduling sessions, preparing invitations, confirming video links and meeting details, coordinating rooms and other logistics, distributing materials, and helping ensure a seamless experience for on-site and remote participants.
• Support meetings and events by coordinating agendas, materials, catering, facilities, vendors, and other logistical details, as well as tracking follow-up items when appropriate.
• Support day-to-day office operations by coordinating office supplies, shared spaces, vendor needs, mail, front desk coverage, and other administrative requests.
• Support business processes including invoice processing, expense reporting, company-approved gifts, and other administrative requests.
• Handle confidential and sensitive information with discretion, exercising sound judgment when working with executive communications, business information, employee matters, and other sensitive materials.
• Assist with special projects and other administrative initiatives as assigned, adapting to changing priorities and business needs.

The Amynta Group (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company's personnel representative if you require any accommodation in the application process.