Executive Assistant

Harmer; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Harmer seeks a polished Executive Assistant for a fast-growing energy sector client in the Energy Corridor, Houston. This high-visibility role offers close collaboration with senior leadership, ownership of complex calendars, travel, and office operations in a dynamic, entrepreneurial environment.

The ideal candidate has 5+ years supporting executives, exceptional organizational and communication skills, and comfort coordinating domestic and international travel.

Qualifications

• 5+ years supporting senior executives or C-suite.
• Experience managing complex calendars and international travel.
• Highly organized with attention to detail and prioritization.
• Proactive, resourceful and ownership mindset.
• Excellent written and verbal communication; professional presence.
• On-site in Energy Corridor / West Houston required.

Responsibilities

• Manage complex executive calendars and meetings.
• Coordinate domestic and international travel itineraries.
• Manage expenses and related reporting.
• Prepare agendas, materials and follow-up items.
• Draft executive-level correspondence.
• Track priorities and deliverables with follow-through.
• Support office operations and events.
• Assist with special projects and cross-functional initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organization

Discretion

Tools

Microsoft Office

Copilot

OneNote

AI tools

Job description

Harmer has been engaged by our client in their search for an Executive Assistant. This is an exciting opportunity to join a growing, entrepreneurial company in the Energy Corridor and work closely with senior executive leadership as the organization continues to scale.

We are looking for a polished, highly organized and proactive EA who thrives in a fast-paced environment, takes ownership, and stays one step ahead. This person will provide high-level executive support while also assisting with office operations, special projects and broader administrative initiatives.

Why You Should Apply

• High-visibility role working closely with senior executive leadership
• Join a growing organization within the energy sector
• Broad exposure to executive support, office operations and special projects
• Opportunity to improve processes, systems and workflows as the company grows
• Collaborative environment that values initiative, technology and new ideas

Key Responsibilities

• Manage complex executive calendars, meetings and scheduling
• Coordinate domestic and international travel, including itineraries, flights, hotels, ground transportation and schedule changes
• Manage expenses, receipts and related reporting
• Prepare meeting agendas, materials, presentations, logistics and follow-up items
• Draft and coordinate executive-level correspondence and communications
• Track priorities, action items and deliverables to ensure follow-through
• Handle confidential business and personnel information with discretion
• Support office operations, vendors, visitors, supplies and workplace organization
• Coordinate leadership meetings, company events and employee activities
• Support special projects, research and cross-functional initiatives
• Identify opportunities to leverage technology and improve administrative processes and workflows

Qualifications

• 5+ years of experience supporting senior executives, C-suite leaders or executive leadership teams
• Experience managing complex calendars, meetings, domestic and international travel, expenses and confidential information
• Highly organized with strong prioritization, attention to detail and the ability to manage competing priorities
• Proactive, resourceful and able to anticipate needs and take ownership
• Strong executive presence and professional written and verbal communication skills
• Adaptable, composed and comfortable supporting direct, fast-moving executives
• Advanced Microsoft Office skills; experience with tools such as Copilot, OneNote and AI is a plus
• Experience supporting office operations, events or special projects is strongly preferred
• Must be comfortable working 100% on-site in the Energy Corridor / West Houston area