Executive Assistant

Willow Advanced Inc.; Houston (TX); On-site; USD 35,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Willow Advanced Inc. in Houston, TX is hiring an Executive Assistant to support senior leadership in a fast-paced aerospace and defense environment.

The role handles calendar management, travel planning, correspondence, and report preparation, ensuring professional and organized materials for executive review. Qualified candidates bring at least 3 years of EA experience, a Bachelor's degree or equivalent, and strong MS Office skills.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Minimum of 3 years of experience in an executive assistant role or similar administrative position.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of individuals.

Responsibilities

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with a focus on accuracy and confidentiality.
• Prepare and present reports, presentations, and other materials for executive leadership, ensuring they are professional and well-organized.
• Coordinate with various departments to gather information and assist in decision-making processes.
• Maintain and update the executive's files, ensuring all documents are properly filed and easily retrievable.

Skills

Executive support

Organizational skills

Time management

Confidentiality

Communication

Interpersonal skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Willow Advanced Inc., a prominent aerospace and defense company, is hiring an Executive Assistant in Houston, TX. This full-time position offers a salary range of $35,000 to $46,874. The role requires immediate application submission.

As an Executive Assistant, you will manage executive schedules, coordinate meetings, and handle correspondence. You will also assist with travel arrangements, prepare reports, and maintain office supplies.

You will work closely with executive leadership in a bustling office environment in Houston, TX. The team is collaborative, and the workplace is professional and efficient.

Benefits

• Employees can expect comprehensive health insurance coverage, including medical, dental, and vision plans, to support their well-being.
• The company also offers a retirement plan, allowing employees to save and invest for their future.
• Additionally, paid time off is provided, including vacation days, sick leave, and holidays, ensuring a balanced work-life schedule.

To be successful in this role, you should have experience in executive assistance or a related field. Proficiency in Microsoft Office Suite is required. Strong organizational skills and confidentiality are essential.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Minimum of 3 years of experience in an executive assistant role or similar administrative position.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of individuals.

Responsibilities

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with a focus on accuracy and confidentiality.
• Prepare and present reports, presentations, and other materials for executive leadership, ensuring they are professional and well-organized.
• Coordinate with various departments to gather information and assist in decision-making processes.
• Maintain and update the executive's files, ensuring all documents are properly filed and easily retrievable.

Upon review, successful candidates will be contacted for further steps in the hiring process.