Executive Assistant

RAM Recruiting; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

13 floating holidays

Standard benefits

Ownership and independence as trust is

Job summary

RAM Recruiting in Houston seeks an Administrative Assistant for a brand-new, two-person office. The role is on-site, Monday–Friday, 9–5, with a salary of $50,000–$65,000 based on experience. You will partner directly with the executive, building how the office runs and owning daily tasks.

The scope includes handling bills, purchasing projects, office setup, communications, and keeping multiple priorities moving. This is ideal for someone who thrives with autonomy and evolving responsibilities.

Qualifications

• Experience as the sole or primary administrative person in an office of under 50 people.
• Experience reporting directly to an owner, founder or executive.
• A track record of juggling unrelated tasks and finishing them without being chased.
• Bill pay or accounts payable experience (QuickBooks is a plus).
• Able to work on site 9–5 in Houston, TX.

Responsibilities

• Pays company bills and handles accounts payable support.
• Runs purchasing projects start to finish: research the options, bring a recommendation, get sign-off, close it out.
• Sets up and runs the office: furniture, internet, vendors, supplies.
• Sends company communications, orders new-hire gifts, and keeps documents moving.
• Handles same-day requests quickly while keeping longer projects on track.

Skills

Sole admin in small office

Direct reporting to owner/executive

multitasking / time management

Accounts payable experience

Tools

QuickBooks

Job description

Administrative Assistant (Small Office)
Houston, TX | On site, Monday–Friday, 9–5 | $50,000–$65,000

We are hiring an Administrative Assistant for a brand-new, two-person corporate office. This Administrative Assistant role is for someone who has already been the only admin in a small office and liked it. If your administrative assistant experience is in a large organization with a defined task list and a supervisor down the hall, this is not the right fit.

The environment

• Two people in the office: you and the executive you support. She travels and is often offsite, so you will regularly be on your own.
• The office is new. There is no predecessor, no handover and no manual. You will help build how things run.
• The role will evolve. Some things happen every day; the rest is whatever the company needs that week.

What the Administrative Assistant does

• Pays company bills and handles accounts payable support
• Runs purchasing projects start to finish: research the options, bring a recommendation, get sign-off, close it out
• Sets up and runs the office: furniture, internet, vendors, supplies
• Sends company communications, orders new-hire gifts, and keeps documents moving
• Handles same-day requests quickly while keeping longer projects on track

What you need

• Experience as the sole or primary administrative person in an office of under 50 people
• Experience reporting directly to an owner, founder or executive
• A track record of juggling unrelated tasks and finishing them without being chased
• Bill pay or accounts payable experience (QuickBooks is a plus)
• Able to work on site 9–5 in [City], TX

What we offer

• $50,000–$65,000, based on experience
• 13 floating holidays plus standard benefits
• Real ownership, with more independence as trust builds

EA101