Executive Assistant 5

Intac Solution; Plano (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Intac Solution in Plano, TX seeks an Executive Administrative Assistant to provide high-level support to executives and teams. This role manages calendars, coordinates travel, handles information requests, and oversees a range of clerical tasks with discretion.

The ideal candidate has 10+ years' experience supporting executives, a two-year degree or equivalent, strong communication, and proven ability to plan events, manage budgets, and collaborate across divisions.

Qualifications

• Proven ability to manage executive communications with discretion.
• Extensive calendar and travel coordination experience.
• Demonstrated budgeting and basic bookkeeping capabilities.
• Experience supporting executives and cross-functional collaboration.

Responsibilities

• Supervise office duties, maintain records, and basic bookkeeping.
• Review and approve invoices, reports, and memos.
• Read memos and plan distribution of submissions.
• Prepare agendas and arrange meetings.
• Coordinate travel and related planning.
• Process travel and expense submissions for leaders.
• Respond to requests for organizational updates and charts.
• Manage executives' calendars and prioritize meetings.
• Assist with onboarding/offboarding and IT access.
• Triage hardware/software issues and arrange supplies.
• Liaise with customers and internal executives.
• Develop cross-divisional relationships with admins.
• Handle ad-hoc administrative duties as needed.

Skills

Verbal & written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Time management

Confidentiality

Event planning

Budgeting

Team collaboration

Education

Two-year degree or equivalent

10+ years experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Embrace the opportunity to make a difference with us, where innovation meets excellence.

Join us and be part of the team

Your next career starts here with endless possibilities to grow your talents!
We are a fast growing company and we hope you'll join us where it is a place you can achieve personal best with a friendly working environment.

Location: Plano, TX

Remote Status: On-Site

Job Id:297-18114-1

# of Openings:1

Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• (OPTIONAL) Bilingual in Korean and English

Education/Experience:

• 2 year degree or equivalent work experience
• 10+ years’ experience required.
• Experience working with executives mandatory

Our teamwork will lead your plan to success.
Together, we can create your future.