Executive Administrative Assistant

Tarantino Properties, Inc.; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Tarantino Properties, Inc. is seeking an Executive Administrative Assistant to support its executives in Houston, Texas. The ideal candidate will have 3–7+ years of experience in similar roles, particularly in real estate, and possess strong organizational skills. Responsibilities include managing executive calendars, coordinating meetings, assisting with financial reporting, and ensuring smooth office operations. Proficiency in Microsoft Office Suite and familiarity with real estate software platforms like OneSite or Yardi is preferred.

Qualifications

• 3–7+ years of experience supporting senior executives, preferably in real estate.
• Demonstrated ability to assist with or prepare operating budgets.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Provide direct administrative support to executives.
• Coordinate and manage meetings including agendas and materials.
• Maintain and organize confidential files and documentation.

Skills

Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)

Exceptional organizational abilities

Strong written and verbal communication skills

Time management and multitasking

Ability to handle confidential information

Education

Bachelor’s degree preferred or equivalent experience

Tools

Real estate software platforms (e.g., OneSite, Yardi)

Job description

Tarantino Properties is looking for an Executive Administrative Assistant to join our growing team in Houston, Texas.

Key Responsibilities

• Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and format correspondence, presentations, reports, and internal/external communications
• Coordinate and manage meetings, including agendas, materials, minutes, and follow-up action items
• Assist with multifamily portfolio reporting, including compiling operational and financial data
• Maintain and organize confidential files, records, and documentation
• Support transaction processes such as acquisitions, dispositions, financing, and due diligence
• Track key deadlines, deliverables, and project milestones across multiple initiatives
• Handle expense reports, invoice processing, and budget tracking as needed
• Assist with special projects, research, and strategic initiatives within the multifamily division
• Ensure smooth day-to-day office operations and anticipate executive needs

Requirements

• Bachelor’s degree preferred or equivalent experience
• 3–7+ years of experience supporting senior executives, preferably in real estate, multifamily, or professional services
• Demonstrated ability to assist with or prepare operating budgets
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with real estate software platforms (e.g., OneSite, Yardi, or similar) is a plus
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism and ability to handle confidential information with discretion
• Detail-oriented with strong problem-solving skills
• Ability to work independently and collaboratively in a team environment

Preferred Skills

• Familiarity with multifamily operations
• Experience supporting multiple executives or a team
• Ability to analyze basic financial or operational reports
• Project coordination or project management experience
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)