Executive Assistant

001 Brown & Brown, Inc; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/Rx

Dental

Vision

Life Insurance

Disability Insurance

ESPP

401k

Student Loan Assistance

Tuition Reimbursement

Free Mental Health

Enhanced Advocacy Services

Paid Time Off

Holidays

Preferred Partner Discounts

Job summary

Brown & Brown Insurance in Houston, TX is seeking a sharp, highly organized Executive Assistant to support the Profit Center Leader. You will manage complex calendars, coordinate travel, prepare materials, and draft documents with confidentiality and professionalism.

The ideal candidate has 3+ years of EA experience, strong MS Office 365 proficiency, and familiarity with AMS360. You will liaise with leadership, sales teams, customers, carriers, and vendors while handling multiple priorities with

Qualifications

• 3+ years of experience as an Executive Assistant.
• Knowledge of insurance terminology is a plus.
• Proficiency with MS Office 365 and AMS360.
• Strong calendar, travel, and email management.
• High discretion and professional demeanor.

Responsibilities

• Serve as primary contact between leadership, teams, customers, carriers, and vendors.
• Manage executive calendar, travel, meetings, and communications.
• Create presentations, reports, and business correspondence with autonomy.
• Coordinate events end to end: logistics, catering, travel, registrations, and engagement.
• Track projects, licenses, expenses, and budgets.
• Prepare reports, expense docs, and financial records with accuracy.
• Manage office hospitality and employee appreciation initiatives.
• Juggle priorities and special projects with sound judgment.

Skills

Executive assistance

Discretion

Interpersonal skills

Telephone skills

Customer service

Microsoft Office 365

AMS360 experience

Tools

AMS360

Microsoft Office 365

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Executive Assistant to join our growing team in Houston, TX. Brown & Brown Insurance is looking for a sharp, highly organized Executive Assistant to support the Profit Center Leader at our Houston, TX office. As one of the largest insurance brokerages in the country — publicly traded, with a nationwide footprint — we've kept an entrepreneurial, locally-driven culture where your work is visible, and your judgment matters. If you're the person who anticipates the need before it's spoken, keeps a dozen plates spinning without dropping one, and treats confidentiality as second nature, we'd love to meet you.

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable in scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

How You Will Contribute:

• Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders
• Manage the executive's calendar, travel, meetings, and communications
• Create presentations, reports, and business correspondence with a high degree of autonomy
• Coordinate customer, sales, and internal events end to end — logistics, vendors, catering, travel, registrations, recognition programs, and employee engagement
• Track projects, milestones, licenses, certifications, expenses, and budgets
• Prepare and analyze reports, expense documentation, and financial records with strict accuracy and confidentiality
• Manage office hospitality and employee appreciation initiatives
• Independently juggle competing priorities and special projects, exercising sound judgment throughout

Skills & Experience to be Successful:

• 3+ years of experience as an Executive Assistant preferred
• A basic understanding of insurance and business terminology is a plus
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook)
• AMS360 experience, or the ability to pick up new software quickly
• Excellent customer service, interpersonal, and telephone skills
• A high level of discretion and a professional, courteous demeanor

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits:
  • Medical/Rx
  • Dental
  • Vision
  • Life Insurance
  • Disability Insurance
• Financial Benefits:
  • ESPP
  • 401k
  • Student Loan Assistance
  • Tuition Reimbursement
• Mental Health & Wellness:
  • Free Mental Health
  • Enhanced Advocacy Services
• Beyond Benefits:
  • Paid Time Off
  • Holidays
  • Preferred Partner Discounts

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

The Power To Be Yourself As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.

We think of ourselves as a team, so we have teammates - not employees. We strive to attract people who are competitive, driven, and disciplined. Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Founded in 1939 as a small, two-partner firm, Brown & Brown (NYSE: BRO) and our team of companies have grown into one of the world’s largest insurance brokerages while staying true to our foundation of trust, resilience, and delivering results. With a team that is as connected locally as it is globally, our high-performing, highly collaborative team delivers innovative risk and insurance solutions.

We look for individuals who embrace our culture, thrive in a collaborative environment, are driven to grow and succeed, and are committed to always doing what is right. With a unique culture built on integrity, superior capabilities and grit, we value teamwork, trust and courage. We think of ourselves as a team, so we have teammates—not employees, and leaders—not managers. Everything we do is about the greater “WE”—never “me.” While diverse in abilities and experience, we are all connected through our core values, a commitment to our local communities and a shared mission—always doing what is best for our customers.