Executive Assistant

Wayne J. Griffin Electric, Inc.; Holliston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Wayne J. Griffin Electric, Inc. is seeking an Executive Assistant to support the marketing and engagement efforts.

The role requires proactive, adaptable, and highly organized individuals with strong attention to detail in a fast-paced environment. You will prepare communications, maintain brand standards, and help coordinate events, proposals, and vendor communications across marketing initiatives. The position involves organizing digital/physical files, tracking progress, and supporting HR

Qualifications

• Strong organizational skills and attention to detail.
• Ability to multitask across multiple projects and deadlines.
• Experience coordinating events.
• Excellent verbal and written communication skills.

Responsibilities

• Assist in preparing communications for distribution.
• Assist with keeping marketing collateral current and polished.
• Ensure compliance with internal brand and business standards.
• Help ensure the company is consistently represented in a professional way.
• Maintain organized digital and physical filing systems.
• Monitor and track progress of various marketing initiatives through execution.
• Assist with preparing formal proposals for potential clients.
• Coordinate and schedule jobsite and training photography.
• Communicate, schedule and coordinate events with various vendors.
• Track and process monthly invoices.
• Assist with client outreach to obtain approvals for marketing materials such as brochures, newsletters, presentations, and press releases.
• Collaborate with HR to prepare for career fairs and school visits.
• Communicate project updates and elevate relevant timing issues.
• Assist to coordinate company events and community service initiatives.
• Assist in managing company store and branded inventory.
• Provide general administrative support and assist with additional tasks as needed

Skills

Organizational skills

Multitasking

Event coordination

Verbal communication

Written communication

Job description

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1,500 employees across New England and the Southeast. We believe that talented and dedicated people make us strong. With nearly 50 years in the industry our culture is collaborative, team-oriented and results focused. We are searching for a proactive, adaptable and highly-organized Executive Assistant with strong attention to detail to support the Company's marketing and engagement efforts.

Responsibilities Include:

• Assist in preparing communications for distribution
• Assist with keeping marketing collateral current and polished
• Ensure compliance with internal brand and business standards
• Help ensure the company is consistently represented in a professional way
• Maintain organized digital and physical filing systems
• Monitor and track progress of various marketing initiatives through execution
• Assist with preparing formal proposals for potential clients
• Coordinate and schedule jobsite and training photography
• Communicate, schedule and coordinate events with various vendors
• Track and process monthly invoices
• Assist with client outreach to obtain approvals for marketing materials such as brochures, newsletters, presentations, and press releases
• Collaborate with HR to prepare for career fairs and school visits
• Communicate project updates and elevate relevant timing issues
• Assist to coordinate company events and community service initiatives
• Assist in managing company store and branded inventory
• Provide general administrative support and assist with additional tasks as needed

Must Haves

• Strong organizational skills and attention to detail
• Strong multitasking skills with a proven ability to manage multiple projects, deadlines, and priorities simultaneously
• Prior experience with event coordination
• Excellent verbal communication and writing skills