Executive Assistant

Collabera; Hoboken (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid vacations

Medical, Dental and Vision insurance

401K retirement savings plan

Life Insurance

Disability Insurance

Job summary

A leading IT staffing firm in Hoboken, NJ is seeking an Executive Assistant to support high-level executives. Key responsibilities include managing schedules, organizing travel, and handling communication across departments. The ideal candidate is proactive, organized, and has strong expertise in Microsoft Office, specifically PowerPoint. This role requires multitasking abilities and experience in corporate environments, making it ideal for someone ready to contribute immediately.

Qualifications

• Must have experience working with high level executives.
• Familiar with Microsoft Office for scheduling and document preparation.
• Excellent follow-up and multi-tasking abilities are essential.

Responsibilities

• Schedule travel, expenses, and manage calendar for executives.
• Screen calls and emails while communicating with other departments.
• Independently manage projects and assist executives.

Skills

Experience supporting executives

Expert in PowerPoint

Organizational skills

Proactive and intuitive

Good Corporate Experience

Strong communication skills

Multi-tasking ability

Tools

Microsoft Office

Microsoft Outlook

Job description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Title: Executive Assistant

Duration: 6 month (may extend)

Responsibilities & Requirements

• Must have experience working with high level executives and be able to come in and hit the ground running
• Duties include but are NOT limited to: scheduling travel, expenses, calendar management, conference rooms, screening calls and emails, communicating with other parts of the business
• Must be organized, Familiar with Microsoft Office, including Outlook for calendar scheduling, Microsoft Word, PowerPoint
• MUST be an EXPERT in PowerPoint
• Must be able to manage projects independently/be able to help executive put things together
• Must have Good Corporate Experience having worked in large companies
• Excellent follow up is an absolute must
• Must be: capable of multi tasking, highly proactive, intuitive, excellent judgement, self-sufficient and sharp
• Needs someone who has had experience supporting more than one person at a time. Needs someone who is good with calendar management, travel expenses, is comfortable on the phone

Additional Information

To know more on this position or to schedule an interview please contact: