Administrative Assitant

Collabera; Pennington (NJ); On-site; USD 26,174; Full time

Benefits offered by this job

Paid vacations

Medical, Dental and Vision insurance

401K retirement savings plan

Life insurance

Disability insurance

Job summary

A leading IT staffing firm in Pennington is seeking an Executive Assistant to provide high-level, administrative support to senior executives. Responsibilities include managing calendars, coordinating travel, and handling sensitive information. The ideal candidate has over 5 years of support experience in Investment Banking or financial services, demonstrates excellent organizational skills, and thrives in a fast-paced environment. Competitive pay at $19/hr and a contract duration of 11 months are offered.

Qualifications

• 5+ years of Investment Banking or financial services support experience.
• Ability to treat sensitive/confidential information with discretion.
• Must possess tact, discretion and good judgment.

Responsibilities

• Manage extensive calendar and schedule meetings.
• Coordinate international and domestic travel.
• Handle phone coverage and process expenses.
• Support onboarding and offboarding tasks.

Skills

Attention to detail

Organizational skills

Interpersonal communication

Adaptability

Discretion

Job description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Contract Duration: 11 Months

Pay Rate: $19/hr

Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction.

Responsibilities include:

• Extremely heavy calendar management; coordinating and scheduling internal and external meetings

• Extensive scheduling of international and domestic travel

• Comprehensive phone coverage and expense processing

• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams

• Arrange charity events and volunteer

• Go to person for Registering Visitors, Contractors and new hires

• Tasks around onboarding and offboarding resources

• Arrange catering and logistics for large meetings and town-halls

• Provide general support and many other task for entire department

Qualifications

Requirements:

• 5+ years Investment Banking or financial services support experience
  
• Strong attention to detail, follow-up and excellent organizational skills.
  
• Ability to treat sensitive/confidential information with appropriate discretion.
  
• Strong sense of urgency, adaptability, flexibility and resourcefulness.
  
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
  
• Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills.