Office Assistant / Administrative Assistant

Collabera; Minneapolis (MN); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time off

Sick time and safe time

Paid vacation time (weeks)

Paid parental leave

Paid holidays

Job summary

Collabera is seeking an experienced Office Assistant/Administrative Assistant to provide front desk coverage and administrative support in a professional corporate environment. You will welcome visitors, answer calls, manage calendars, and coordinate travel with Concur.

The role requires strong organization, discretion with confidential information, and the ability to interact with senior leaders and external partners.

Qualifications

• Associate's degree or equivalent experience.
• 3–5 years of Administrative Assistant or Office Assistant experience.
• Experience working in a corporate office environment.
• Experience with expense reporting and calendar management.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Ability to manage frequent interruptions and multiple priorities.
• Comfortable interacting with senior leadership and external stakeholders.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Welcome visitors and provide reception/front desk support.
• Answer and direct incoming phone calls.
• Process incoming and outgoing mail.
• Order and maintain office and kitchen supplies.
• Support conference room setup, technology connections, catering, and printing needs.
• Coordinate travel arrangements and expense reporting using Concur.
• Assist with Outlook communications, meeting coordination, and Webex support.
• Provide basic printer maintenance and coordinate repairs when required.
• Maintain confidentiality while handling sensitive information.
• Cross-train with team members and provide backup administrative support as needed.

Skills

Excellent communication

Organized

Discretion with confidential info

Calendar management

Meeting coordination

Multitasking

Stakeholder interaction

Education

Associate degree or equivalent

Bachelor's degree

Tools

Concur

Salesforce

Webex

Job description

We are seeking an experienced Office Assistant / Administrative Assistant to provide front desk coverage and administrative support in a professional corporate environment. This role requires strong organizational skills, professionalism, discretion with confidential information, and the ability to interact with senior leaders, clients, and external partners.

Key Responsibilities

• Welcome visitors and provide reception/front desk support
• Answer and direct incoming phone calls
• Process incoming and outgoing mail
• Order and maintain office and kitchen supplies
• Support conference room setup, technology connections, catering, and printing needs
• Coordinate travel arrangements and expense reporting using Concur
• Assist with Outlook communications, meeting coordination, and Webex support
• Provide basic printer maintenance and coordinate repairs when required
• Maintain confidentiality while handling sensitive information
• Cross-train with team members and provide backup administrative support as needed

Must-Have Qualifications

• Associate's degree or equivalent experience
• 3–5 years of Administrative Assistant or Office Assistant experience
• Experience working in a corporate office environment
• Experience with expense reporting and calendar management
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail
• Ability to manage frequent interruptions and multiple priorities
• Comfortable interacting with senior leadership and external stakeholders
• Proven ability to handle confidential information with discretion

Preferred Qualifications

• Financial Services or Banking industry experience
• Bachelor's degree or higher
• Experience with Concur, Salesforce, and Webex

Pay Rate: $25-28.00

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

About Us:

Collabera is a leading Digital Solutions company providing software engineering solutions to the world’s most tech-forward organizations. With more than 25 years of experience, we have hired over 17000 employees across 60+ offices globally and currently place 10000+ professionals annually to support critical IT engagements at more than 500 client sites, 80% being the Fortune 500.

With Collabera, you

Will get to work on numerous challenging and exciting projects, including UI/UX transformation, Blockchain, AI/Data Science, Cloud migrations, Cyber-Security and Engineering.

At Collabera you have 80% chances of project extension or redeployment to other clients

Will have endless opportunities to learn new technologies through our inhouse Training arm – Cognixia.