Administrative Assistant

Collabera; Pasadena (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Paid vacations

Medical, Dental and Vision insurance

401K retirement savings plan

Life Insurance

Disability Insurance

Job summary

A respected IT staffing firm is seeking an Administrator I to provide administrative support, manage calendars, and coordinate meetings. The ideal candidate will possess a high school diploma, have 1-2 years of relevant experience, and be proficient in Microsoft Office applications. Excellent organizational and communication skills are essential. This role offers a dynamic work environment, where support for multiple leaders is required to ensure smooth business operations.

Qualifications

• 1-2 years of secretarial or administrative experience.
• Knowledge of general office management and technologies.
• Self-starter, able to work independently with minimal direction.

Responsibilities

• Provide effective secretarial services to business leaders.
• Schedule appointments and make travel arrangements.
• Develop presentations and manage general office services.

Skills

Effective time management

Strong communication skills

Organizational skills

Proficient in PowerPoint

Proficient in Word

Proficient in Excel

Proficient in Outlook

Education

High School Diploma or GED

Job description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Description: The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities.

Key Responsibilities

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature.
• Provide general office administrative services. In some functions, but not all: Will support budget management, liaising with finance to ensure costs are monitored and controlled.
• Assist with job candidate interview scheduling
• Enter temporary support requests into My Resources or other generating system.
• Run reports in excel, access, business objects and other data gathering programs.
• Input and update data into Oracle databases.
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
• Help keep organization charts up to date as directed.
• Maintain filing and records management systems and other office flow procedures which may be confidential.
• At some sites, an administrator may provide payroll support for hourly associates.
• Generate, review and file pharmacy reports.
• Accurately maintain customer pricing files and complete contract data entry.
• Create statistics, send out customer brochures or correspondence, or document leads.

Qualifications

• High School Diploma, GED or local equivalent.
• 1-2 years secretarial/administrative experience.
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook.
• Self‑starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
• Effective time management and organizational skills; able to balance multiple priorities.
• Effectively problem solve and resolve a variety of issues and topics within the job scope.
• Ability to effectively interact and communicate with senior level management and corporate contacts.
• Excellent interpersonal, verbal and written communication skills including strong.

Additional Information

If you are interested and want to apply, Please contact: